Administrative Associate — Front Desk & Operations (Campus)

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive health benefits

Retirement plan options

Paid vacation and holidays

Tuition assistance

Staff library and museum access

Campus shuttle and CapMetro access

Job summary

The University of Texas at Austin invites applications for an Administrative Associate in the Clements Center Academic Affairs. This role provides front desk, accounting, and general administrative support, acting as a key liaison for leadership, staff, and campus partners.

The position emphasizes accuracy, communication, and organization within a dynamic academic unit. Ideal candidates bring strong Microsoft Office skills, experience with DocuSign/Adobe, and the ability to manage multiple

Qualifications

• Requires a High School Diploma/GED with a minimum of two years of administrative/clerical function.
• Demonstrated experience supporting complex programs, projects, or initiatives.
• Excellent communication, collaboration, organizational, and problem-solving skills.
• Demonstrated proficiency in programs such as DocuSign, Adobe, and Microsoft Suite.

Responsibilities

• Supports front desk operations and coordinates student workers for coverage during office hours.
• Handles incoming/outgoing communications and provides customer service to faculty, staff, students, and guests.
• Prepares routine correspondence and maintains logs, files, and databases.
• Manages scheduling, budgeting support, invoices, vouchers, reimbursements, and travel arrangements.
• Prepares reports, presentations, and minutes for meetings and maintains assigned databases.

Skills

Communication

Collaboration

Organizational skills

Problem-solving

Education

High School Diploma/GED

Two years admin/clerical experience

Tools

DocuSign

Adobe

Microsoft Office Suite

Job description

The University of Texas at Austin invites applications for an Administrative Associate in the Clements Center Academic Affairs. This role provides front desk, accounting, and general administrative support, acting as a key liaison for leadership, staff, and campus partners.

The position emphasizes accuracy, communication, and organization within a dynamic academic unit. Ideal candidates bring strong Microsoft Office skills, experience with DocuSign/Adobe, and the ability to manage multiple