Administrative Associate: Source Water & Office Support

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 38,000 - 57,000; Full time

Job summary

The NYC Department of Environmental Protection seeks a Clerical Associate II for the Source Water Protection Directorate in Arkville, NY. You will provide essential administrative support, prepare presentations, schedule meetings, greet visitors, handle calls and mail, and assist with data entry and filing.

The role requires a four-year high school diploma or equivalent and one year of clerical experience; typing at least 100 keystrokes per minute; proficiency with Windows and MS Office; and

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Typing at least 100 keystrokes per minute.
• Knowledge of Windows OS and MS Office programs including Outlook, Word, Excel, and PowerPoint; familiarity with SharePoint and OneDrive.
• Ability to learn other software programs such as CMMS and Citytime.

Responsibilities

• Provide essential administrative support to the Executive Assistant.
• Prepare and draft presentations, correspondence and reports.
• Schedule and coordinate meetings.
• Meet and greet DEP visitors at the Arkville office.
• Manage inbound phone calls and provide necessary follow-up.
• Manage incoming and outgoing mail.
• Assist with data entry and filing.
• Maintain and restock office supplies.
• Perform special tasks as assigned by the Executive Assistant.

Skills

Typing speed

Clerical experience

Meeting scheduling

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

OneDrive

CMMS

Citytime

Job description

The NYC Department of Environmental Protection seeks a Clerical Associate II for the Source Water Protection Directorate in Arkville, NY. You will provide essential administrative support, prepare presentations, schedule meetings, greet visitors, handle calls and mail, and assist with data entry and filing.

The role requires a four-year high school diploma or equivalent and one year of clerical experience; typing at least 100 keystrokes per minute; proficiency with Windows and MS Office; and