Budget Coordinator

Cityofnewyork; City of Kingston (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

The City of New York's Department of Environmental Protection seeks a Principal Administrative Associate II, Budget Coordinator in Kingston, NY under the Source Water Protection Directorate. The role focuses on tracking SWP expenses, updating budgets, and generating reports for capital and operating expenditures across 80 facilities.

Qualified candidates will have a relevant degree with supervisory experience and strong proficiency in Microsoft Office, Excel, and NYC databases (FMS/Passport).

Qualifications

• Must have a baccalaureate degree with two years of satisfactory administrative experience, or
• An associate degree with three years of satisfactory experience including supervisory duties,
• Or a four-year high school diploma with four years of satisfactory administrative experience including supervisory duties.

Responsibilities

• Track the SWP expense budget against the annual spend plan.
• Reconcile the expense budget against the Bureau database and resolve discrepancies.
• Update tracking spreadsheets and save documents to digital locations.
• Produce ad hoc budget and spending reports upon request.
• Track capital budget plans and capital spending for Upstate Real Property Services.
• Manage 80 purchase orders for wastewater treatment plant O&M payments.

Skills

Excel

Microsoft Office

Adobe Acrobat

FMS database

Passport database

Detail orientation

Time management

Communication

Education

Bachelor's degree + 2 years experience

Associate degree + 3 years experience

High school diploma + 4 years experience

Education/experience equivalent

Job description

As per civil service Rule 3.2.11 candidates must live outside the five (5) boroughs or be permanent in the civil service title listed in order to be considered for appointment.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire a Principal Administrative Associate II, for a position within the Source Water Protection Directorate, Watershed Support Unit. Source Water Protection (SWP) is responsible for implementing a wide variety of partnership, regulatory and non regulatory programs throughout the water supply watershed. The Watershed Support Division manages an annual budget of approximately $120 million including capital and expense funding to support those watershed programs.

Under direction of the Budget & Procurement Section Chief, the Budget Coordinator will carefully track the SWP expense and capital budgets. They will assist in the development of annual spend plans, track spending, assist in capital plan updates and submit budget modifications as directed. They will need to keep internal spreadsheets and Bureau databases up to date and conduct special projects as required. Additionally, the Budget Coordinator will manage the wastewater treatment plant O&M quarterly payments for approximately 80 facilities. Specific duties include:

• Track the expense budget against the annual spend plan.
• Reconcile the expense budget against the Bureau database on a frequent basis and resolve discrepancies.
• Update applicable tracking spreadsheets and save all documents to the correct digital locations.
• Produce ad hoc budget and spending reports as requested.
• Track the capital budget plans and capital spending of the Upstate Real Property Services section.
• Manage 80 purchase orders for the wastewater treatment plant Operational and Maintenance (O&M) payments.

Please note, while this position has been posted for Kingston, NY, we may change it at the time of hire to accommodate the chosen candidate. Possible alternative reporting locations includes Arkville, NY.

PREFERRED SKILLS:

• Knowledge and proficiency with Microsoft Office and Adobe programs
• Advanced Excel skills
• Experience with NYC databases such as FMS and Passport preferred
• Experience using databases to extract and input information
• Ability to critically review documents and compare them to a standard
• Detail oriented and highly organized
• Ability to concurrently manage multiple tasks with a high degree of accuracy
• Excellent communication and follow up skills
• Ability to work well with others to resolve issues
• Ability to consistently track and meet deadlines

ADDITIONAL INFORMATION:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

WORK LOCATION:

71 Smith Street
Kingston, NY 12401

Kingston is a City in Ulster County, New York approximately 90 miles north of New York City

OR

669 County Rd 38
Arkville, NY 12406

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. 3. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Educati