Clerical Associate

City of New York; Arkville (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The NYC Department of Environmental Protection is hiring a Clerical Associate II for the Source Water Protection Directorate in Arkville, NY. The role involves providing essential administrative support, handling correspondence, and coordinating meetings to protect water quality in the watershed.

Key duties include greeting visitors, managing calls and mail, data entry, and maintaining office supplies. The position offers 35 hours per week with potential shifts including nights and weekends.

Qualifications

• Four-year high school diploma or equivalent approved by a State education department.
• One year of satisfactory clerical experience.
• Typing speed of at least 100 keystrokes per minute.

Responsibilities

• Provide essential administrative support to the Executive Assistant.
• Prepare and draft presentations, correspondence and reports.
• Schedule and coordinate meetings.
• Meet and greet DEP visitors at the Arkville office.
• Manage inbound phone calls and provide follow-up.
• Handle incoming and outgoing mail.
• Assist with data entry and filing.
• Maintain and restock office supplies; perform special tasks as assigned.

Skills

Windows OS

MS Office

Outlook

Word

Excel

PowerPoint

SharePoint

OneDrive

Citytime

CMMS

Education

High school diploma or equivalent

Tools

CMMS

Citytime

Job description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire a Clerical Associate II for a position with the Source Water Protection Directorate, located in Arkville, New York.

The Source Water Protection Directorate (SWP) is responsible for implementing a wide variety of partnership, regulatory and non-regulatory programs designed to protect and improve water quality in the water supply watershed. Specific duties include:

• Providing essential administrative support to the Executive Assistant
• Preparing and drafting presentations, correspondence and reports
• Scheduling and coordinating meetings
• Meet and greet DEP visitors at the Arkville office
• Managing inbound phone calls and providing necessary follow-up
• Managing incoming and outgoing mail
• Assisting with data entry and filing
• Maintaining and restocking office supplies
• Performing special tasks as assigned by the Executive Assistant

(This is a brief description of what you might do in this position and does not include all the duties of this position.)

Preferred Skills

• Knowledge of Windows Operating System and MS Office Programs including: Outlook, Word, Excel, and PowerPoint and file sharing systems such as SharePoint and OneDrive.
• Ability to navigate Citytime timekeeping program.
• Ability to learn other software programs such as CMMS

Hours and Shift

35 Hours per week. May be required to work shifts including nights, Saturdays, Sundays, and holidays.

Work Location

669 County Road 38
Arkville, NY 12406
Arkville is a hamlet in the Town of Middletown, Delaware County, New York approximately 145 miles northwest of New York City.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.