Clerical Associate

City of New York; Arkville (NY); On-site; USD 42,000 - 48,000; Full time

Job summary

The NYC Department of Environmental Protection in Arkville, NY seeks a Clerical Associate II to provide administrative support within the Source Water Protection Directorate. You will assist with scheduling, correspondence, and data entry, and act as a liaison for visitors.

Qualified candidates have a high school diploma, one year of clerical experience, and typing at least 100 wpm; proficiency with Windows, MS Office, SharePoint or OneDrive is preferred.

Qualifications

• Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Providing essential administrative support to the Executive Assistant
• Preparing and drafting presentations, correspondence and reports
• Scheduling and coordinating meetings
• Meet and greet DEP visitors at the Arkville office
• Managing inbound phone calls and providing necessary follow-up
• Managing incoming and outgoing mail
• Assisting with data entry and filing
• Maintaining and restocking office supplies
• Performing special tasks as assigned by the Executive Assistant

Skills

Typing speed 100 wpm

Administrative support

MS Office proficiency

Education

High school diploma or equivalent

Tools

Windows OS

Outlook

Word

Excel

PowerPoint

SharePoint

OneDrive

Citytime timekeeping

CMMS

Job description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire a Clerical Associate II for a position with the Source Water Protection Directorate, located in Arkville, New York.

The Source Water Protection Directorate (SWP) is responsible for implementing a wide variety of partnership, regulatory and non-regulatory programs designed to protect and improve water quality in the water supply watershed.

Specific duties include:

• Providing essential administrative support to the Executive Assistant
• Preparing and drafting presentations, correspondence and reports
• Scheduling and coordinating meetings
• Meet and greet DEP visitors at the Arkville office
• Managing inbound phone calls and providing necessary follow-up
• Managing incoming and outgoing mail
• Assisting with data entry and filing
• Maintaining and restocking office supplies
• Performing special tasks as assigned by the Executive Assistant

(This is a brief description of what you might do in this position and does not include all the duties of this position.)

Preferred Skills:

• Knowledge of Windows Operating System and MS Office Programs including: Outlook, Word, Excel, and PowerPoint and file sharing systems such as SharePoint and OneDrive.
• Ability to navigate Citytime timekeeping program.
• Ability to learn other software programs such as CMMS

Hours and Shift:

35 Hours per week. May be required to work shifts including nights, Saturdays, Sundays, and holidays.

Work Location:

669 County Road 38

Arkville, NY 12406

Arkville is a hamlet in the Town of Middletown, Delaware County, New York approximately 145 miles northwest of New York City.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.