Senior Administrative Coordinator - Hybrid & Impact

The University of Texas at Austin; Utah; Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Training access via LinkedIn Learning

Staff discounts

Library access

Job summary

The University of Texas at Austin seeks a Senior Administrative Associate to provide high-level administrative support to the Educational Leadership and Policy department. The role covers procurement, document management, scheduling, and event coordination on a 40-hour schedule at UT Main Campus.

You will handle payments, HR coordination, FERPA reviews, and maintain inventories while collaborating with faculty and staff. Strong MS Office skills and communication are essential.

Qualifications

• Bachelor's degree and three years of experience at the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience.
• Strong interpersonal and problem-solving skills. Excellent oral and written communication skills.
• Ability to work independently and as part of a team. Ability to interact with faculty, staff, and students with professionalism.
• Experience with MS Office suite and ability to learn quickly.

Responsibilities

• Procurement, Purchasing, & Payments for department and ERC; manage reimbursements and travel documents.
• Document and Request Management, including FERPA reviews and HR needs coordination.
• Website, Audit & Inventory maintenance and annual inventory reporting.
• Scheduling for researchers, IRB dates, and training expiration tracking.
• Events coordination for department meetings and staff; assist with room reservations.

Skills

Interpersonal skills

Problem solving

Communication skills

Independent work

Time management

Education

Bachelor's degree

High school diploma or GED

Tools

UT Box

DocuSign

DEFINE

ContractsPlus

Google Calendar

Job description

The University of Texas at Austin seeks a Senior Administrative Associate to provide high-level administrative support to the Educational Leadership and Policy department. The role covers procurement, document management, scheduling, and event coordination on a 40-hour schedule at UT Main Campus.

You will handle payments, HR coordination, FERPA reviews, and maintain inventories while collaborating with faculty and staff. Strong MS Office skills and communication are essential.