Administrative & Space Operations Specialist

University of Texas; Austin (TX); On-site; USD 43,000 - 53,000; Full time

Job summary

University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences to provide day-to-day administrative and operational support on the UT Main Campus. The role involves serving as the front-line contact, managing expenses, coordinating facilities, and supporting department events and communications.

The successful candidate will bring a Bachelor’s degree (or extensive relevant experience), strong communication skills, and the ability

Qualifications

• Bachelor’s degree and 2 years of related experience, or high school diploma with 5 years in a similar role.
• Strong customer service and interpersonal skills.
• Effective written and verbal communication.
• Ability to manage multiple tasks and meet deadlines while maintaining confidentiality.
• Experience in university or educational office environments preferred.

Responsibilities

• Serve as the initial point of contact for the department and manage daily office operations.
• Track and reconcile departmental expenses and assist with purchasing and vendor payments.
• Coordinate space, building access, and facilities requests; manage inventory and equipment.
• Support events, onboarding, communications, and department wiki/website updates.
• Assist with contracts and research staff reimbursements; support space and lab coordination.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Confidentiality

Education

Bachelor’s degree

Job description

University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences to provide day-to-day administrative and operational support on the UT Main Campus. The role involves serving as the front-line contact, managing expenses, coordinating facilities, and supporting department events and communications.

The successful candidate will bring a Bachelor’s degree (or extensive relevant experience), strong communication skills, and the ability