Academic Admin & Operations Specialist

The University of Texas at Austin; Austin (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

The University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences in the CNS. The role provides day-to-day administrative support, helps with budgeting and procurement, and coordinates space, events, and communications on UT's main campus.

The position requires strong customer service, collaboration, and organizational skills, with a focus on confidentiality and efficient office management in a university setting.

Qualifications

• Bachelor’s degree or GED with 5+ years of relevant office experience.
• Strong customer service and interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated dependability, professionalism and willingness to learn new systems.
• Ability to manage multiple tasks and meet established deadlines.
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset.
• Strong organizational skills with attention to detail.
• Strong computer skills for daily office operations.
• Basic proficiency with Microsoft Office applications.

Responsibilities

• General Administrative Support: act as initial point of contact, manage daily office functions, coordinate communications and onboarding.
• Business Operations Support: track expenses, assist with purchasing, contracts, and reimbursements.
• Space and Building Coordinator: be on-site contact for SEA building, manage space, badges, access, and inventory.
• Community Engagement: support events, communications, and department needs.

Skills

Customer service

Communication skills

Teamwork

Organization

MS Office

Multitasking

Confidentiality

Education

Bachelor’s degree or GED + 5 years experience

Tools

Define

FRMS

Point Plus

UT Market

Amazon Business

eShip Global

Job description

The University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences in the CNS. The role provides day-to-day administrative support, helps with budgeting and procurement, and coordinates space, events, and communications on UT's main campus.

The position requires strong customer service, collaboration, and organizational skills, with a focus on confidentiality and efficient office management in a university setting.