Administrative Associate 1

Avispa MedOps; Redwood City, Northern (CA, KY); Híbrido; USD 39.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Group Medical

Dental

Vision

Life Insurance

Retirement Savings Program

PSL

Descripción de la vacante

Leading university in Redwood City, CA 94063 is seeking an Administrative Associate 1 to support financial processing, executive scheduling, and general office duties onsite. The role offers an hourly wage of $30, 40 hours per week, and a four-month assignment with potential extension.

Responsibilities include processing transactions, reconciling budgets, scheduling executives, arranging travel, and handling inquiries and mail. Start times range between 7:00 AM and 8:00 AM.

Formación

• 4 years of administrative experience, or a combination of education and relevant experience.
• Experience with university financial systems.
• Experience processing financial transactions, including purchase orders, expense reimbursements, and purchase card verification.
• Experience with complex meeting scheduling.

Responsabilidades

• Process financial transactions, including expense reports, invoices, purchase orders, and department credit card transactions.
• Plan and schedule executive staff calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Handle office-wide scheduling, including complex meetings with clients across university entities.
• Respond to inquiries and determine and take appropriate action, handle incoming and outgoing mail, issue memos and reports, manage access to digital and paper files, monitor and order office supplies, and coordinate and monitor completion of routine maintenance services.

Conocimientos

Budget management

Calendar management

Vendor payments

Communication

Herramientas

University financial systems

Descripción del empleo

Administrative Associate 1 1518018

• Hourly pay: $30/hr
• Worksite: Leading university (Redwood City, CA 94063 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 4 Month Assignment (With possibility of extension)

A leading university seeks an Administrative Associate 1 to provide financial transaction processing, executive scheduling, and general office support within its business affairs office.

Administrative Associate 1 Responsibilities:

• Process financial transactions, including expense reports, invoices, purchase orders, and department credit card transactions. Produce, monitor, and reconcile budget statements, research and resolve discrepancies, and maintain records and tracking of vendor payments and retainer usage.
• Plan and schedule executive staff calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Handle office-wide scheduling, including complex meetings with clients across university entities.
• Respond to inquiries and determine and take appropriate action, handle incoming and outgoing mail, issue memos and reports, manage access to digital and paper files, monitor and order office supplies, and coordinate and monitor completion of routine maintenance services.

Administrative Associate 1 Qualifications:

• 4 years of administrative experience, or a combination of education and relevant experience.
• Experience with university financial systems.
• Experience processing financial transactions, including purchase orders, expense reimbursements, and purchase card verification.
• Experience with complex meeting scheduling.

Shift:

• Start time between 7:00 AM and 8:00 AM.

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