Administrative Assistant — Warehouse Yard Ops & Data

Wayfair; Augusta (ME); On-site; USD 41,600 - 62,400; Full time

Job summary

Wayfair, located in Augusta, ME, is seeking an Administrative Assistant – Warehouse Associate. The role includes daily data entry, yard management, and ensuring accurate paperwork. The position requires a Bachelor’s degree and strong English communication skills.

Responsibilities include logging trailer details, auditing trailers, coordinating movements, and maintaining safe, efficient yard operations. Overtime may be required to meet deadlines.

Qualifications

• Bachelor’s degree or equivalent.
• Experience in providing warehousing or fulfillment services.
• Willingness to work all shifts and overtime as required.
• Proficient computer skills, including Microsoft Office (Word, Excel) and other planning tools.
• Strong attention to detail, time management, organizational, written, and verbal communication skills.
• Customer service orientation.
• Ability to prioritize and multitask.
• Excellent communication skills in English (verbal and written).
• Ability to use a computer keyboard, PC monitor, headset, and telephone system.
• Reliable attendance.
• Ability to stand/walk for up to ten hours.
• Capable of performing all tasks with or without assistance.

Responsibilities

• Check in and out trucks and trailers entering and exiting the yard.
• Log trailer details: type, seal number, condition (full/empty), tractor range, load number, date, and time.
• Audit inbound and outbound trailers using log sheets.
• Enter and update data in warehouse, transportation, and yard management systems.
• Perform daily yard inspection and reconcile yard inventory.
• Plan and communicate trailer movements to switchers, dock managers, and transportation planners.
• Direct drivers to appropriate locations within the yard for drop‑off and pick‑up.
• Ensure accurate paperwork, data, and documentation are completed.
• Maintain a safe workplace and ensure smooth flow into the building.

Skills

Microsoft Office

Attention to detail

Time management

Written communication

Verbal communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Wayfair, located in Augusta, ME, is seeking an Administrative Assistant – Warehouse Associate. The role includes daily data entry, yard management, and ensuring accurate paperwork. The position requires a Bachelor’s degree and strong English communication skills.

Responsibilities include logging trailer details, auditing trailers, coordinating movements, and maintaining safe, efficient yard operations. Overtime may be required to meet deadlines.