Administrative Assistant to AP Manager

Beacon Hill; Austin (TX); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

A roofing company located in Austin seeks an Administrative Assistant to support their Accounting Manager. This fully onsite position involves maintaining organization, and managing invoices, alongside general clerical tasks. The role offers a contract-to-hire opportunity with a pay rate of $20-$22 per hour and a target base salary of $46,000 upon conversion, with benefits. Ideal candidates should have strong organizational skills and be proficient in Microsoft Office.

Qualifications

• Previous administrative or accounting support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office; experience with accounting systems is a plus.

Responsibilities

• Print and organize various documents on a daily basis.
• Enter purchase orders into the accounting system.
• Assist with tracking and managing pending purchase orders.
• Support internal inquiries by providing requested information.
• Assist with coding invoices and credit memos.
• Maintain organized filing systems for purchase orders and invoices.
• Scan and upload purchase orders and invoices into the system.
• Provide general clerical and administrative support as needed.

Skills

Attention to detail

Organizational skills

Team-oriented mindset

Communication skills

Proficiency in Microsoft Office

Job description

Our client, a residential and commercial roofing company located in North Austin, is seeking an Administrative Assistant to support their Accounting Manager. This individual will play a key role in maintaining organization and accuracy across accounting and administrative functions, contributing to the overall efficiency of the team.

This is a contract-to-hire opportunity that is fully onsite, Monday through Friday from 8:00 AM to 5:00 PM, with a business casual dress code. The pay rate during the contract period is $20-$22 per hour. Upon conversion, the role offers a target base salary of $46,000, along with benefits, depending on experience.

Key Responsibilities

• Print and organize various documents on a daily basis
• Enter purchase orders into the accounting system
• Assist with tracking and managing pending purchase orders
• Support internal inquiries by providing requested information
• Assist with coding invoices and credit memos
• Maintain organized filing systems for purchase orders and invoices
• Scan and upload purchase orders and invoices into the system
• Provide general clerical and administrative support as needed

Qualifications

• Previous administrative or accounting support experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office; experience with accounting systems is a plus
• Strong communication skills and a team-oriented mindset

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.