Administrative Assistant – Staffing & Onboarding

Masis Professional Group; Massachusetts; Hybrid; USD 24,000 - 34,000; Full time

Job summary

Administrative Assistant role with Masis Professional Group is a remote position for candidates located in Massachusetts. You will support the staffing and recruiting team, focusing on candidate onboarding, interview scheduling, placement, and new-hire documentation.

This fast-paced role requires strong computer skills, experience with HR/onboarding, and the ability to manage multiple systems (Bullhorn ATS preferred). Occasional in-person trainings may be required in Massachusetts.

Qualifications

• Previous administrative, staffing, recruiting support, HR, or onboarding experience preferred.
• Strong computer skills and the ability to work in multiple systems at the same time.
• Proficiency with Microsoft Office: Outlook, Excel, Word.
• Bullhorn ATS experience strongly preferred.
• Experience scheduling interviews, orientations, or employee appointments is a plus.
• Strong attention to detail and accuracy with documentation and data entry.
• Excellent organizational and time-management skills.
• Ability to work independently in a remote environment.
• Must be located in Massachusetts and able to occasionally attend in-person training and team-building activities.

Responsibilities

• Support onboarding and placement processes.
• Schedule candidate interviews, orientations, and start dates.
• Communicate onboarding documents and next steps.
• Maintain new-hire documentation.
• Assist with I-9 documentation, background checks, and other pre-employment paperwork.
• Enter and maintain candidate and placement data in Bullhorn.
• Update ATS with statuses and notes.
• Coordinate across multiple systems and platforms.
• Assist recruiters and account managers with scheduling needs.
• Maintain organized electronic employee records.
• Ensure candidates are cleared for start dates.
• Respond to emails, phone calls, and internal requests promptly.
• Support additional administrative projects as needed.

Skills

Attention to detail

Time management

Communication

Organizational skills

Remote work

Tools

Bullhorn ATS

Microsoft Office

Outlook

Excel

Word

Job description

Remote – Massachusetts | $21.00/hour to start

We are seeking an organized, dependable, and detail-oriented Administrative Assistant to support a busy staffing and recruiting team. This is a fast-paced position that plays an important role in keeping the candidate onboarding, interview scheduling, placement, and new-hire documentation process moving smoothly.

This is primarily a remote position for candidates located in Massachusetts, with occasional visits to the office for in-person training, meetings, and team-building activities.

Key Responsibilities

• Support the administrative functions of employee onboarding and placement
• Schedule and coordinate candidate interviews, orientations, and start dates
• Communicate with candidates regarding required onboarding documents and next steps
• Collect, review, and maintain new-hire documentation
• Assist with I-9 documentation, background/BCI requirements, and other pre-employment paperwork
• Enter and maintain accurate candidate and placement information in Bullhorn
• Update candidate statuses, notes, placement records, and other information within the ATS
• Work within multiple computer systems and platforms throughout the day
• Track outstanding onboarding requirements and follow up with candidates as neededAssist recruiters and account managers with administrative and scheduling needs
• Maintain organized and accurate electronic employee records
• Help ensure candidates are fully cleared and prepared for their scheduled start dates
• Respond to emails, phone calls, and internal requests in a timely and professional manner
• Support additional administrative projects as needed

Qualifications

• Previous administrative, staffing, recruiting support, HR, or onboarding experience preferred
• Strong computer skills and the ability to work comfortably in multiple systems at the same time
• Proficiency with Microsoft Office, particularly:
• Outlook
• Excel
• Word
• Bullhorn ATS experience strongly preferred
• Experience scheduling interviews, orientations, or employee appointments is a plus
• Strong attention to detail and accuracy with documentation and data entry
• Excellent organizational and time-management skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable communicating with candidates, recruiters, managers, and internal team members
• Ability to work independently in a remote environment while staying connected and responsive to the team
• Must be located in Massachusetts and able to occasionally attend in-person training and team-building activities

What We're Looking For

The right person will be someone who enjoys keeping things organized and making sure nothing falls through the cracks. You should be comfortable working with a high volume of candidates, switching between systems, following up on outstanding documentation, and helping the recruiting team move candidates from interview through onboarding and placement.

We are looking for someone who is responsive, proactive, organized, and able to work with a sense of urgency while still maintaining accuracy and a positive candidate experience.

Pay: $21.00 per hour to start

Location: Remote within Massachusetts, with occasional in-office attendance required