Remote Onboarding & Scheduling Coordinator - MA

Masis Professional Group; Massachusetts; Hybrid; USD 24,000 - 34,000; Full time

Job summary

Administrative Assistant role with Masis Professional Group is a remote position for candidates located in Massachusetts. You will support the staffing and recruiting team, focusing on candidate onboarding, interview scheduling, placement, and new-hire documentation.

This fast-paced role requires strong computer skills, experience with HR/onboarding, and the ability to manage multiple systems (Bullhorn ATS preferred). Occasional in-person trainings may be required in Massachusetts.

Qualifications

• Previous administrative, staffing, recruiting support, HR, or onboarding experience preferred.
• Strong computer skills and the ability to work in multiple systems at the same time.
• Proficiency with Microsoft Office: Outlook, Excel, Word.
• Bullhorn ATS experience strongly preferred.
• Experience scheduling interviews, orientations, or employee appointments is a plus.
• Strong attention to detail and accuracy with documentation and data entry.
• Excellent organizational and time-management skills.
• Ability to work independently in a remote environment.
• Must be located in Massachusetts and able to occasionally attend in-person training and team-building activities.

Responsibilities

• Support onboarding and placement processes.
• Schedule candidate interviews, orientations, and start dates.
• Communicate onboarding documents and next steps.
• Maintain new-hire documentation.
• Assist with I-9 documentation, background checks, and other pre-employment paperwork.
• Enter and maintain candidate and placement data in Bullhorn.
• Update ATS with statuses and notes.
• Coordinate across multiple systems and platforms.
• Assist recruiters and account managers with scheduling needs.
• Maintain organized electronic employee records.
• Ensure candidates are cleared for start dates.
• Respond to emails, phone calls, and internal requests promptly.
• Support additional administrative projects as needed.

Skills

Attention to detail

Time management

Communication

Organizational skills

Remote work

Tools

Bullhorn ATS

Microsoft Office

Outlook

Excel

Word

Job description

Administrative Assistant role with Masis Professional Group is a remote position for candidates located in Massachusetts. You will support the staffing and recruiting team, focusing on candidate onboarding, interview scheduling, placement, and new-hire documentation.

This fast-paced role requires strong computer skills, experience with HR/onboarding, and the ability to manage multiple systems (Bullhorn ATS preferred). Occasional in-person trainings may be required in Massachusetts.