Executive Assistant

swipejobs; Lexington (MA); On-site; USD 35,817 - 60,614; Part time

Job summary

SwipeJobs is seeking an Executive Assistant and Virtual Office Manager to support executive leadership in a fully remote environment. This role blends high-level administrative duties with office operations, vendor management, and special projects, ideal for a proactive multitasker.

Candidates reside in the Greater Boston area with occasional travel. This contract spans 6 months with potential extension, pay up to $44.74 per hour.

Qualifications

• High school diploma or GED is required.
• 8+ years of executive administrative or related experience.
• Experience supporting senior executives in a fast-paced environment.
• Strong vendor management and operational coordination experience.
• Excellent organizational and multitasking skills.
• Ability to manage confidential information with discretion.
• Experience with expense reporting, purchasing, invoicing, and administrative systems.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently in a remote environment.
• Positive, adaptable, and service-oriented attitude with a strong “can-do” mindset.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage complex calendars, scheduling, and travel arrangements.
• Prepare meeting agendas, presentations, and meeting minutes.
• Process expense reports and coordinate executive correspondence.
• Support leadership with confidential and time-sensitive matters.
• Assist with onboarding and general administrative support for team members.
• Plan and coordinate meetings, off-sites, company events, and leadership gatherings.
• Lead special projects with minimal supervision.
• Support cross-functional initiatives while managing multiple priorities.
• Maintain a flexible, solution-oriented approach to new assignments.

Education

High school diploma or GED

8+ years executive administrative experience

Experience supporting senior executives

Vendor management

Organizational and multitasking skills

Discretion with confidential information

Expense reporting, purchasing, invoicing

Written and verbal communication

Remote work capability

Positive, adaptable attitude

Event/meeting coordination (preferred)

Job description

Executive Assistant and Virtual Office Manager

Location: Greater Boston, MA (Remote)

Job Type: Contract (6 months, with potential extension)

Pay Rate: Up to $44.74/hour

About The Role

We're seeking a highly organized, adaptable, and proactive Executive Assistant and Virtual Office Manager to support executive leadership in a fully remote organization. This position combines traditional executive support with operational coordination, vendor management, and special projects, making it ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

This is a remote position, but candidates must reside in the Greater Boston, MA area and be available to travel occasionally for special events.

Executive Support

• Provide high-level administrative support to senior executives.


• Manage complex calendars, scheduling, and travel arrangements.


• Prepare meeting agendas, presentations, and meeting minutes.


• Process expense reports and coordinate executive correspondence.


• Support leadership with confidential and time-sensitive matters.


• Assist with onboarding and general administrative support for team members.

Virtual Office Management

• Serve as the first point of contact for the company phone and general inquiries.


• Coordinate with vendors and service providers across multiple locations.


• Assist with procurement, purchasing, invoicing, and expense reconciliation.


• Coordinate shipping and receiving logistics.


• Help source and manage flexible workspace solutions when needed.


• Support office operations, safety, facilities coordination, and administrative processes in a fully remote environment.

Project and Event Coordination

• Plan and coordinate meetings, off-sites, company events, and leadership gatherings.


• Lead special projects with minimal supervision.


• Support cross-functional initiatives while managing multiple priorities.


• Maintain a flexible, solution-oriented approach to new assignments.

What We're Looking For

• High school diploma or GED required.


• 8+ years of executive administrative or related experience.


• Experience supporting senior executives in a fast-paced environment.


• Strong vendor management and operational coordination experience.


• Excellent organizational and multitasking skills.


• Ability to manage confidential information with discretion.


• Experience with expense reporting, purchasing, invoicing, and administrative systems.


• Strong written and verbal communication skills.


• Self-motivated with the ability to work independently in a remote environment.


• Positive, adaptable, and service-oriented attitude with a strong "can-do" mindset.

Preferred Qualifications

• Administrative certification or advanced administrative training.


• Experience coordinating events, meetings, or cross-functional projects.


• Familiarity with remote workplace operations and distributed teams.

Travel

• Occasional travel (up to 5%) for meetings or special events.

If you're a resourceful professional who enjoys balancing executive support with operational responsibilities and takes pride in solving problems, we'd love to hear from you.

$44.74 / hr

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