Human Resources & Recruiting Associate

Origin Staffing; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Origin Staffing is partnering with a global organization to hire a Human Resources & Recruiting Associate for its Boston-based team. This role offers hands-on support across recruiting, onboarding, HR operations, and performance-management processes in a collaborative environment.

The position focuses on execution: coordinating interviews, maintaining records, supporting background checks, onboarding new hires, and helping with employee programs.

Qualifications

• Bachelor’s degree required.
• 1–3 years of post-undergraduate professional experience in recruiting coordination, human resources, people operations, executive search, program coordination, project support, or similar.
• Experience coordinating complex calendars, interviews, meetings, or events involving multiple stakeholders.
• Exceptional organization and attention to detail, with the ability to manage several active priorities and deadlines.
• Professional written and verbal communication skills.
• Strong service orientation and an interest in creating positive candidate and employee experiences.
• Sound judgment and the ability to handle confidential information with discretion.
• Proactive approach to identifying issues, communicating changes, and keeping processes moving.

Responsibilities

• Coordinate interviews involving candidates, recruiters, hiring managers, interview panels, and other internal stakeholders.
• Manage calendars, interview schedules, virtual meeting links, conference-room arrangements, and other interview logistics.
• Serve as a professional and responsive point of contact for candidates throughout the interview process.
• Prepare and maintain job postings, candidate records, interview schedules, and recruiting documentation.
• Update candidate activity and requisition information in the applicant tracking system.
• Track interview feedback, follow up on outstanding evaluations, and assist with candidate debriefs.
• Coordinate with external recruiting partners and other third parties as needed.
• Support background checks, reference checks, pre-employment requirements, offer administration, and related hiring activities.
• Assist with candidate expenses, recruiting invoices, and other administrative items.
• Coordinate new-hire onboarding, including paperwork, internal notifications, orientation schedules, and first-day logistics.
• Partner with HR, IT, administrative teams, and other internal groups to help provide an organized and positive onboarding experience.
• Maintain accurate employee and candidate information in the organization’s HR and recruiting systems.
• Prepare reports, trackers, templates, presentations, and recurring communications for the HR and Recruiting team.
• Conduct routine data reviews and follow up on incomplete or inconsistent information.
• Respond to routine candidate and employee questions or direct inquiries to the appropriate HR team member.
• Maintain process documentation and help improve recurring administrative workflows.
• Assist with the administration of midyear and year-end performance-review processes.
• Prepare system information, communications, review materials, completion trackers, and meeting schedules.
• Monitor deadlines and follow up with employees, reviewers, and managers regarding outstanding items.
• Coordinate talent-review and calibration meetings and organize supporting materials.
• Support training, mentorship, professional-development, internship, and early-career programs.
• Assist with employee surveys, team events, offsites, and other culture or engagement initiatives.
• Provide project and administrative support for additional HR and Recruiting priorities as needed.

Skills

Organization

Communication

Attention to detail

Discretion

Follow-through

Professional writing

Customer service

Proactive problem-solving

Education

Bachelor’s degree

Tools

Applicant Tracking System

Job description

Origin Staffing is partnering with a highly regarded global organization to hire a Human Resources & Recruiting Associate for its Boston-based team.

This organization offers the resources, complexity, and professional standards of a large global platform while maintaining a collaborative and team-oriented working environment. Employees are encouraged to take ownership, contribute ideas, and build long-term careers through exposure to talented colleagues and a wide variety of business initiatives.

The Human Resources & Recruiting Associate will provide hands‑on support across recruiting, onboarding, HR operations, performance-management processes, professional-development programs, and employee initiatives. This is an excellent opportunity for an early-career professional who wants to build a strong foundation in HR and Recruiting while learning from an experienced team.

The position is operational and execution-focused. Success will come from exceptional organization, responsive communication, accuracy, discretion, and follow-through rather than ownership of HR strategy or employee relations.

Scope:

Recruiting and Candidate Coordination

• Coordinate interviews involving candidates, recruiters, hiring managers, interview panels, and other internal stakeholders.
• Manage calendars, interview schedules, virtual meeting links, conference-room arrangements, and other interview logistics.
• Serve as a professional and responsive point of contact for candidates throughout the interview process.
• Prepare and maintain job postings, candidate records, interview schedules, and recruiting documentation.
• Update candidate activity and requisition information in the applicant tracking system.
• Track interview feedback, follow up on outstanding evaluations, and assist with candidate debriefs.
• Coordinate with external recruiting partners and other third parties as needed.
• Support background checks, reference checks, pre‑employment requirements, offer administration, and related hiring activities.
• Assist with candidate expenses, recruiting invoices, and other administrative items.

Onboarding and HR Operations

• Coordinate new‑hire onboarding, including paperwork, internal notifications, orientation schedules, and first‑day logistics.
• Partner with HR, IT, administrative teams, and other internal groups to help provide an organized and positive onboarding experience.
• Maintain accurate employee and candidate information in the organization’s HR and recruiting systems.
• Prepare reports, trackers, templates, presentations, and recurring communications for the HR and Recruiting team.
• Conduct routine data reviews and follow up on incomplete or inconsistent information.
• Respond to routine candidate and employee questions or direct inquiries to the appropriate HR team member.
• Maintain process documentation and help improve recurring administrative workflows.

Performance Management and Employee Programs

• Assist with the administration of midyear and year‑end performance‑review processes.
• Prepare system information, communications, review materials, completion trackers, and meeting schedules.
• Monitor deadlines and follow up with employees, reviewers, and managers regarding outstanding items.
• Coordinate talent‑review and calibration meetings and organize supporting materials.
• Support training, mentorship, professional‑development, internship, and early‑career programs.
• Assist with employee surveys, team events, offsites, and other culture or engagement initiatives.
• Provide project and administrative support for additional HR and Recruiting priorities as needed.

Qualifications

• Bachelor’s degree required.
• Approximately 1–3 years of post‑undergraduate professional experience in recruiting coordination, human resources, people operations, executive search, program coordination, project support, or another fast‑paced and people‑oriented environment.
• Experience coordinating complex calendars, interviews, meetings, or events involving multiple stakeholders.
• Exceptional organization and attention to detail, with the ability to manage several active priorities and deadlines.
• Professional written and verbal communication skills.
• Strong service orientation and an interest in creating positive candidate and employee experiences.
• Sound judgment and the ability to handle confidential information with discretion.
• Proactive approach to identifying issues, communicating changes, and keeping processes moving.