Administrative Assistant Sr - N3

Lockheed Martin; Littleton (CO); In loco; USD 57.000 - 105.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental/Vision benefits

Flexible work arrangements

401(k) match

Paid time off

Descrizione del lavoro

Lockheed Martin Space in Littleton, CO is seeking an Administrative Assistant (level 3) to support NSS executive staff. You will manage calendars, arrange meetings, and coordinate travel while collaborating with program teams in a fast-paced setting.

Required 2-3 years of admin experience, proficiency with Microsoft Office, and an active TS/SCI clearance. This non-exempt role emphasizes discretion, multi-tasking, and professional communication in a collaborative environment.

Competenze

• Active TS/SCI clearance is required.
• Experience managing calendars, agendas and coordinating meetings or events.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel systems.
• Ability to handle confidential information with discretion.

Mansioni

• Assist with executive visits and calendar management.
• Coordinate meetings, travel arrangements and interface with program managers and customers.
• Multi-task effectively in a fast-paced environment.
• Collaborate with Space Systems staff and administrative teams; maintain schedules.

Conoscenze

Calendar management

Meeting coordination

MS Office

Concur travel

Discretion with information

Multi-tasking

Professional communication

Formazione

Active TS/SCI clearance

Strumenti

Concur

SharePoint

MS Teams

Descrizione del lavoro

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Lockheed Martin Space seeks an Administrative Assistant (level 3) to join our team in Littleton, CO! In this role you will perform a variety of administrative duties for National Security Space Line of Business supporting for the Global Security organization supporting multiple Directors. To be successful you will need to be able to multi-task effectively in a fast-paced, dynamic work environment. To effectively partner and coordinate with Program, Line of Business, and the Space staff administrative team you will be able to tap your strong collaborative skills.

Key Responsibilities In This Role Include

• Assist with Executive visits


• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers


• Multi-task effectively in a fast-paced, dynamic work environment


• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly motivated, can-do spirit


• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests


• Ensure all correspondence is accurate, complete and properly handled


• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts


• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same


• Pursue opportunities to change or lean out processes or approaches


• Determine priorities in regards to non-routine situations


• Perform additional special assignments as required in support of the NSS executive staff

Our non-exempt level 3 Administrative Assistants typically have 3+ years of experience.

To be considered, you must have an active TS/SCI security clearance.

Basic Qualifications

• 2-3 years of Administrative Assistant experience


• Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.


• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point)


• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports


• Must have an active TS/SCI clearance

Desired Skills

• 3+ years of Administrative Assistant experience


• Working knowledge of Lockheed Martin (LM) policies and procedures


• Ability to demonstrate a working knowledge of SharePoint, MS Teams


• Ability to handle confidential and sensitive information with the utmost discretion


• Ability to multi-task and complete assignments accurately and on time


• Must demonstrate situational awareness to prioritize responsibilities


• Demonstrated effective complete and timely communications


• Learning agility


• Demonstrate ability to take initiative


• Flexible and work independently with minimal supervision


• Exceptional organization and coordination skills


• Proven project management skills


• Ability to work in a team atmosphere


• Proven exceptional customer service mindset

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow - both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.


• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.