Bilingual HR & Administrative Support Specialist

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 42,000 - 61,000; Full time

Benefits offered by this job

Full Benefits

Job summary

UC Santa Barbara is seeking a dedicated administrative professional for ASAP operations within the HR department. The role involves coordinating events, updating the website, and managing a complex scheduling system and database with strict confidentiality.

The position reports to the ASAP Manager and HR Business and Operations Manager, requires discretion, and offers a hybrid work arrangement after probation, with in-person work most days.

Qualifications

• Required High School Diploma
• 1–3 years Demonstrated understanding of the need to maintain high levels of confidentiality with regard to verbal and written information (e.g., HIPAA requirements).
• 1–3 years Solid organizational skills and ability to multi-task with demanding time frames.
• 1–3 years Solid communication and interpersonal skills to communicate effectively with all levels of staff and faculty verbally and in writing.
• Demonstrated understanding of the need to maintain high levels of confidentiality with regard to verbal and written information (e.g., HIPAA requirements).
• Solid organizational skills and ability to multi-task with demanding time frames.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff and faculty verbally and in writing.

Responsibilities

• Supports ASAP administrative operations including coordination of events, website updates, and managing a complex scheduling system and database.
• Serves as HR front desk generalist, triaging inquiries using a case management system.
• Prepares and processes University paperwork to issue payments to vendors and service providers in compliance with policies and audit requirements.
• Provides general clerical support, including organizing ad hoc committees, setting up HR department meetings/trainings, and coordinating events/logistics.
• Interacts with all levels of University personnel with confidentiality and diplomacy.

Skills

Bilingual

Confidentiality expertise

Organizational skills

Communication skills

Education

High School Diploma

Tools

Case management system

Job description

UC Santa Barbara is seeking a dedicated administrative professional for ASAP operations within the HR department. The role involves coordinating events, updating the website, and managing a complex scheduling system and database with strict confidentiality.

The position reports to the ASAP Manager and HR Business and Operations Manager, requires discretion, and offers a hybrid work arrangement after probation, with in-person work most days.