Administrative Assistant - School Office & Community Support

Monsignor Slade Catholic School, Inc.; Baltimore (MD); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Employer-paid life and disability保险

403(b) plan with employer contribution

Paid holidays, sick leave, andVacation

Job summary

Archbishop Borders School, located in Baltimore, MD, seeks an Administrative Assistant for the School Office. The role offers up to 40 hours per week, Monday–Friday, 7:30–3:30, with potential for a 10- or 12-month year and is benefit eligible.

The candidate will manage records, support parents and staff, coordinate meetings, and assist with admissions and testing materials. Strong organization and communication are essential.

Qualifications

• Some college experience is a plus.
• 2-5 years of experience in an administrative support role.
• Prior experience in an educational setting preferred.
• Proficient in Microsoft Office, including Outlook, and Google Docs not required.
• Knowledge of office management principles.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in ongoing training.
• Teamwork with flexibility and adaptability.
• Effective problem solving, prioritization, and decision-making.
• Attention to detail and accuracy.
• Ability to handle ambiguity and juggle multiple projects.
• Willingness to research prior solutions as a resource.
• Punctuality.

Responsibilities

• Greet office visitors in a friendly manner.
• Provide information and support to parents, students, and staff.
• Assist with solving school/office problems with clarity and positivity.
• Collaborate with office staff to address parent inquiries.
• Maintain student files and school records both paper and electronic.
• Answer and assist incoming calls in a courteous manner.
• Create documents including correspondence and reports to schools, businesses, and families.
• Schedule and coordinate meetings, appointments, events, and travel.
• Assist parent volunteers with fundraising needs and events.
• Sort and distribute incoming mail.
• Maintain the VIRTUS database.
• Enter daily attendance, tardies, and related requests into PowerSchool.
• Assist with Admissions as needed.
• Prepare documents for standardized testing.

Skills

Customer service

Written and verbal communication

Teamwork

Problem solving

Attention to detail

Punctuality

Ambiguity handling

Multitasking

Willingness to learn

Education

Some college experience

Tools

Microsoft Office (Outlook)

Job description

Archbishop Borders School, located in Baltimore, MD, seeks an Administrative Assistant for the School Office. The role offers up to 40 hours per week, Monday–Friday, 7:30–3:30, with potential for a 10- or 12-month year and is benefit eligible.

The candidate will manage records, support parents and staff, coordinate meetings, and assist with admissions and testing materials. Strong organization and communication are essential.