Weekend Administrative Assistant (Evenings)

Catholic-Charities-of-Baltimore; Baltimore (MD); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan with a Discret.

Tuition Advancement

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant to support clerical and administrative tasks in the Caritas House. The role involves weekends (Saturday and Sunday 4 PM - 8 PM) on-site, with responsibilities across phones, visitors, records, scheduling, and events.

The ideal candidate has a High School diploma or GED with four years of administrative experience and strong communication, organization, and confidentiality skills.

Qualifications

• High School diploma or GED required.
• Four years of experience in an administrative role.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Answer and transfer phone calls and screen as needed.
• Welcome and direct visitors, volunteers, and clients with professionalism and confidentiality.
• Maintain filing systems and ensure accessibility.
• Prepare written summaries of data and distribute minutes.
• Coordinate travel, meetings, and appointments for managers.
• Prepare meeting agendas and distribute materials.
• Schedule and track training for staff and managers.
• Record and distribute meeting minutes and related records.
• Maintain office supplies and equipment maintenance.
• Record expenses and process invoices and petty cash.
• Plan and implement special events within budget.
• Perform other duties as assigned.

Skills

Verbal and written communication

Relational and customer service

Organizational skills

Outlook calendar management

Microsoft Office (Word, Excel, PowerPt

Independence and accountability

Discretion and confidentiality

Computer literacy (Windows, web, email

Education

High School diploma or GED

Equivalent combination of education and experience

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant to support clerical and administrative tasks in the Caritas House. The role involves weekends (Saturday and Sunday 4 PM - 8 PM) on-site, with responsibilities across phones, visitors, records, scheduling, and events.

The ideal candidate has a High School diploma or GED with four years of administrative experience and strong communication, organization, and confidentiality skills.