Administrative Assistant — Flexible Schedule & Impact

Catholic Charities of Baltimore; Baltimore (MD); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health/Dental/Vision

Vacation/holiday pay

403(b) Retirement Plan

Tuition Advancement

Paid Parental Leave

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant to support a busy office. The role requires handling calls, welcoming visitors, maintaining files, and handling scheduling, travel, and meetings.

The schedule rotates across early, mid, and late shifts, including weekends. A High School diploma or GED and four years of administrative experience are required, with strong organizational and communication skills.

Qualifications

• High School diploma or GED.
• Four years of experience in an administrative role.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Answer and transfer phone calls, screening when necessary, and ensure calls are directed appropriately and efficiently.
• Welcome and direct visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.
• Maintain filing systems, ensuring files are organized, up-to-date, and easily accessible.
• Retrieve information from records, email, minutes, and other related documents, prepare written summaries of data and statistics.
• Monitor and resolve administrative inquiries and questions with timely responses.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare schedules and agendas for meetings with all necessary materials.
• Schedule, coordinate, and track required training for managers and staff.
• Record and distribute minutes or records for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Record expenses and petty cash, prepare invoices and reimbursements, ensuring budget compliance.
• Plan and implement special events within budget.
• Perform other duties as assigned.
• Program-specific duties include managing registrations, building calendars, promoting events, and coordinating space usage.

Skills

Verbal communication

Written communication

Relational skills

Customer service

Organizational skills

Clerical procedures

Outlook calendar management

Microsoft Office (Word, Excel, PowerP

Independent work

Discretion & confidentiality

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant to support a busy office. The role requires handling calls, welcoming visitors, maintaining files, and handling scheduling, travel, and meetings.

The schedule rotates across early, mid, and late shifts, including weekends. A High School diploma or GED and four years of administrative experience are required, with strong organizational and communication skills.