Administrative Assistant — Scheduling & Operations Support

Spectrum; Indio (CA); On-site; USD 28,000 - 51,000; Full time

Job summary

Spectrum in Indio, CA is seeking an Administrative Assistant to support department leaders by managing schedules, handling confidential information and keeping daily operations running smoothly.

The role requires the ability to organize, prioritize and communicate effectively. You will prepare memos, arrange travel, generate reports, and maintain files in a fast-paced office environment. 3+ years of experience and a high school diploma are expected.

Qualifications

• 3+ years of administrative or secretarial experience.
• High School Diploma or equivalent.
• College coursework in business or related field is a plus.

Responsibilities

• Prepare and process confidential memos, reports and proposals with accuracy.
• Maintain organized files and records, distribute correspondence and sort incoming mail.
• Generate reports, graphs and charts to support departmental needs.
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements.
• Operate office equipment and troubleshoot minor issues to maintain workflow.
• Conduct research and data analysis to assist management and perform liaison duties as needed.
• Coordinate management schedules, appointments and travel arrangements for efficient operations.

Skills

Confidentiality

Prioritization

Organization

Typing

10-key typing

Microsoft Word

Spreadsheets

Computers & software

Education

High School Diploma or equivalent

College coursework in business or related field

Tools

10-key Adding Machine

Office equipment (phones, copiers, fax)

Computer software (word processing, spreadsheets)

Job description

Spectrum in Indio, CA is seeking an Administrative Assistant to support department leaders by managing schedules, handling confidential information and keeping daily operations running smoothly.

The role requires the ability to organize, prioritize and communicate effectively. You will prepare memos, arrange travel, generate reports, and maintain files in a fast-paced office environment. 3+ years of experience and a high school diploma are expected.