Organized Office Assistant - Admin Support & Scheduling

Simera; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking an Office Assistant to provide organized administrative support and help ensure smooth daily operations. The role requires handling documents, schedules, data, and communications while maintaining an efficient office environment.

The ideal candidate will be detail-oriented, professional, and capable of working independently or with remote or office-based teams. Responsibilities include meetings, reports, invoicing, and general office tasks to support team productivity.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data entry and documentation skills.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication

Organization

Attention to detail

Multitasking

Google Workspace

Microsoft Office

Data entry

Professional demeanor

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Office Assistant to provide organized administrative support and help ensure smooth daily operations. The role requires handling documents, schedules, data, and communications while maintaining an efficient office environment.

The ideal candidate will be detail-oriented, professional, and capable of working independently or with remote or office-based teams. Responsibilities include meetings, reports, invoicing, and general office tasks to support team productivity.