Office Operations & Scheduling Coordinator

Scopes Facility Services, Inc; Irvine (CA); On-site; USD 32,000 - 77,366,000; Full time

Job summary

CMS, a division of Scopes Facility Services in Irvine, CA, seeks an Administrative Coordinator to provide comprehensive administrative support to management and staff. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced office.

The position requires in-office work during standard hours, typically 9:00 AM to 6:00 PM, Monday through Friday. Strong organizational, communication, and confidentiality skills are essential, with proficiency in

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Ability to handle confidential information and work independently.
• Willingness to learn and adapt.

Responsibilities

• Provide day-to-day administrative support to management.
• Maintain calendars and manage appointments.
• Prepare documents and reports as needed.
• Coordinate office supplies and facilities.
• Manage communications with staff, customers, and vendors.
• Ensure accurate records and data entry.
• Support cross-departmental projects.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Team collaboration

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Calendar tools

Job description

CMS, a division of Scopes Facility Services in Irvine, CA, seeks an Administrative Coordinator to provide comprehensive administrative support to management and staff. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced office.

The position requires in-office work during standard hours, typically 9:00 AM to 6:00 PM, Monday through Friday. Strong organizational, communication, and confidentiality skills are essential, with proficiency in