Administrative Assistant — Special Education Programs

Spectrum Center Schools and Programs; Clovis (CA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

Telehealth and Counseling

401k Retirement Saving Plan

Paid Time Off

School Hours

Job summary

Spectrum Center Schools and Programs in California is seeking an Administrative Assistant to join our Special Education team and support day-to-day operations with professionalism.

You will greet visitors, manage phone calls, handle mail and supplies, prepare reports, and assist with school events, reporting to the Program Director. This role requires strong organizational skills, discretion, and a team-oriented mindset to help our staff, students, and families.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1+ year experience in administrative role, preferably in education or behavioral health.
• Ability to manage confidential information with objectivity.

Responsibilities

• Answer and direct calls, greet visitors, and maintain a welcoming front office.
• Manage mail, courier deliveries, emails, and faxes; route to teams.
• Order and maintain office and classroom supplies and equipment.
• Prepare and distribute correspondence and reports in a timely manner.
• Organize and maintain student, personnel, and operational files.
• Support school communications and events; assist with timelines.

Skills

Organizational skills

Communication

Problem solving

Multitasking

Discretion

Teamwork

Education

High school diploma

Associate's degree or higher (preferred)

Tools

Microsoft Office Suite

Database entry

Spreadsheets

Job description

Spectrum Center Schools and Programs in California is seeking an Administrative Assistant to join our Special Education team and support day-to-day operations with professionalism.

You will greet visitors, manage phone calls, handle mail and supplies, prepare reports, and assist with school events, reporting to the Program Director. This role requires strong organizational skills, discretion, and a team-oriented mindset to help our staff, students, and families.