Administrative Assistant — Special Education & Front Office

ChanceLight Behavioral Health, Therapy, & Education; Clovis (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

Telehealth and virtual counseling

401k retirement savings plan

Paid time off

Employee assistance program

Job summary

Spectrum Center Schools and Programs seeks an Administrative Assistant to join a dynamic Special Education team. The role partners with the Program Director to keep daily operations smooth, support staff, students, and families, and manage front office functions with a professional, solution‑oriented approach.

You will handle calls, mail, records, and supply management while contributing to school communications, events, and reporting.

Qualifications

• High school diploma or equivalent with basic skills test.
• Associate's degree or higher preferred in a related field.
• Ability to obtain certification in crisis management training.
• Minimum 1 year in administrative role, preferably in special education/behavioral health.
• Experience with children with learning disabilities and related disorders.
• Strong reading, writing, and report interpretation skills.
• Proficiency with databases and spreadsheets; program management experience.
• Ability to handle confidential information and meet deadlines.
• Effective presentation and communication with staff, students, parents, and public.
• Proficiency with technology and Microsoft Office Suite.

Responsibilities

• Answer and direct phone calls, coordinate conference calls, greet visitors.
• Manage incoming/outgoing mail, deliveries, emails and faxes; route correspondence.
• Order and maintain office and classroom supplies and equipment.
• Prepare and distribute correspondence and reports in a timely, organized manner.
• Organize and maintain student, personnel, operational, and office files.
• Support school-wide communications and projects; coordinate mailings.
• Assist with preparing and maintaining reports and records including accounting and personnel data.
• Participate in and support school events, activities and special projects.
• Provide flexible, team-oriented support for additional duties as needed.

Education

High School Diploma

Associate's degree or higher in related field

Tools

Microsoft Office Suite

Database management / spreadsheets

Job description

Spectrum Center Schools and Programs seeks an Administrative Assistant to join a dynamic Special Education team. The role partners with the Program Director to keep daily operations smooth, support staff, students, and families, and manage front office functions with a professional, solution‑oriented approach.

You will handle calls, mail, records, and supply management while contributing to school communications, events, and reporting.