Administrative Assistant I - Office Coordination & Support

UES, Inc.; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to support daily operations, manage scheduling, correspondence, and office coordination for the leadership and team. The role emphasizes organization, efficiency, and effective communication within the department.

The ideal candidate will be highly organized, detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment while maintaining professionalism and strong interpersonal skills.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 0–2 years of administrative or office support experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time management, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Strong verbal and written communication with team and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Adaptability to changing work demands and maintain good relationships.

Responsibilities

• Document correspondence, reports, and invoices by deadlines.
• Organize and maintain data related to billing and invoicing.
• Schedule building inspectors and assist with permits processing.
• Create letters, reports, and other documents as required.
• Answer calls from clients and internal staff; provide excellent customer service.
• Support daily operations and office coordination for leadership and team.
• Handle inquiries promptly and maintain filing systems.

Skills

MS Office

Data entry

Time management

Organization

Communication

Discretion

Independent work

Adaptability

Customer service

Education

High school diploma or equivalent

Associate’s degree or coursework preferred

Tools

Office management tools

Job description

UES, Inc. is seeking an Administrative Assistant I to support daily operations, manage scheduling, correspondence, and office coordination for the leadership and team. The role emphasizes organization, efficiency, and effective communication within the department.

The ideal candidate will be highly organized, detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment while maintaining professionalism and strong interpersonal skills.