Administrative & Operations Coordinator

Technibus, Inc.; Raleigh (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K with employer match

Paid Time Off

Life Insurance

Medical, Dental, Vision

Disability coverage

Job summary

IES is seeking an Administrative Assistant in Raleigh, NC to provide essential clerical and organizational support across departments. The role involves calendar management, correspondence handling, document preparation, and coordinating supplies and travel.

You will assist in data entry, maintain filing systems, and support meeting logistics while upholding professional standards and confidentiality in a fast-paced office environment.

Qualifications

• Must have strong organizational and communication skills.
• Proficiency in Word, Excel, Outlook, and PowerPoint is required.
• Ability to multitask and meet deadlines in a fast-paced setting.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and calendars.
• Answer and direct calls and emails professionally.
• Prepare and organize documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining office information.
• Coordinate office supplies and general administrative needs.
• Support meeting prep with agendas, materials, and notes.
• Assist with travel arrangements and expense reports.
• Greet visitors and provide excellent customer service.
• Maintain confidentiality of company records and employee information.
• Collaborate with team on daily office functions and projects.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Customer service

Document management

Attention to detail

Team collaboration

Education

High school diploma or GED

Associate degree or administrative experience preferred

Tools

Microsoft Office Suite

Job description

IES is seeking an Administrative Assistant in Raleigh, NC to provide essential clerical and organizational support across departments. The role involves calendar management, correspondence handling, document preparation, and coordinating supplies and travel.

You will assist in data entry, maintain filing systems, and support meeting logistics while upholding professional standards and confidentiality in a fast-paced office environment.