Administrative Assistant - Sales

Tom James Company; Deerfield Beach (FL); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company is seeking an Assistant to support our sales team, store leaders, and executives in a part-time role at the Deerfield Beach, FL office. The position offers 10–15 hours per week at $20 per hour, with a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required to connect with clients and team members. The successful candidate will prepare for daily client visits, coordinate orders, and assist with prospecting and digital marketing on LinkedIn and

Qualifications

• Strong communication, verbal and written, is essential.
• Excellent organizational and time management skills are required.
• Professional customer service mindset is needed for client interactions.
• Social media savvy with familiarity of professional platforms is beneficial.

Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients and setting up appointments
• Providing status of orders and scheduling deliveries
• Sending reminders
• Supporting sales efforts by communicating with the sales professional and store team
• Meeting with the sales professional to set goals and manage daily calendar
• Organizing inventory and pursuing process improvements
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing on LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into the proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service to factories, corporate office, clients and vendors
• Maintaining a professional image with corporate clients

Skills

Strong communication skills

Excellent organizational skills

Time management

Professional customer service

Social media savvy

Tools

Microsoft Office

Google Docs/Sheets/Forms

Job description

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Deerfield Beach, FL office. Our position is for 10-15 hours per week at $20.00 per hour, based on qualifications. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 30 lbs.
• Valid Driver’s License required (Exception: larger metropolitan areas)
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!