Administrative Assistant to Sales Professional (copy)

Tom James Company; Miami (FL); On-site; USD 27,552; Part time

Job summary

A notable fashion company in Miami is seeking a part-time Administrative Assistant to support its sales team. The ideal candidate will have strong communication and organizational skills, with an emphasis on customer service. Responsibilities include preparing client visits, managing client information, and supporting sales efforts. This role offers 20 hours per week at $20 per hour.

Qualifications

• Two years of office-related experience preferred.
• Experience in sales environments a plus.

Responsibilities

• Preparing for daily client visits.
• Coordinating and maintaining all client orders/files.
• Communicating with clients: setting up appointments, providing order status.
• Supporting the sales efforts by communicating regularly with the sales professional.

Skills

Confident, independent worker

Strong communication skills (verbal, written, listening)

Excellent organizational and time management skills

Professional customer service skills

Social media savvy (LinkedIn & Instagram)

Proficient with Microsoft Office, Google Docs, Sheets, Forms

Basic accounting skills

Flexible and able to multitask

Motivated to face challenges

Enjoys fast-paced team environments

Able to lift up to 20 lbs

Valid Driver’s License

Tools

Microsoft Office

Google Docs

Job description

Administrative Assistant to Sales Professional

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At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Miami, FL office. Our position is for 20 hours per week at $20 per hour.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients: setting up appointments, providing order status, scheduling deliveries, sending reminders
• Supporting the sales efforts by communicating regularly with the sales professional and team
• Meeting with the sales professional to set goals
• Managing daily calendar and organizing inventory
• Pursuing process and communication efficiencies
• Picking up and delivering client items as needed
• Prospecting new clients via internet and social media
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call and hot lists
• Delivering exceptional customer service with factories, vendors, and clients
• Maintaining a professional image for corporate interactions

Candidate Criteria

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational and time management skills
• Professional customer service skills
• Social media savvy (LinkedIn & Instagram)
• Proficient with Microsoft Office, Google Docs, Sheets, Forms
• Basic accounting skills
• Flexible and able to multitask
• Motivated to face challenges
• Enjoys fast-paced team environments
• Able to lift up to 20 lbs
• Valid Driver’s License (exceptions in larger metro areas)
• Two years of office-related experience preferred
• Experience in sales environments a plus

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Retail Apparel & Fashion, Financial Services, Business Consulting

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