Administrative Assistant - Sales

Tom James Company; Phoenix (AZ); On-site; USD 26,000 - 30,000; Full time

Job summary

Tom James Company in Phoenix, AZ is hiring for a full-time Assistant to support the sales team, store leaders, and executives. The role is 40 hours per week at $19.75 per hour, based in our Phoenix office. You will assist with client visits, order coordination, and sales support while maintaining a professional image with clients and vendors.

Ideal candidates are independent, highly organized, and proficient with Microsoft Office and social media tools for outreach. Must be able to lift 30 lbs.

Qualifications

• Strong communication and organizational skills.
• Two years office-related experience preferred.
• Experience in a sales-oriented environment is a plus.
• Proficient with Microsoft Office; Google Docs, Sheets, Forms.
• Able to bend and lift 30 lbs.

Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Coordinating and maintaining all client orders/files
• Updating sales materials regarding fabrics/options
• Prospecting new clients using internet and social media
• Delivering exceptional customer service when contacting factories, offices, clients and vendors
• Managing daily calendar and organizing inventory

Skills

Communication

Organizational skills

Time management

Customer service

Independent work

Multitasking

Social media savvy

Tools

Microsoft Office

Google Docs

Google Sheets

Google Forms

Job description

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry.An Assistant is a valued member of the Tom James sales support team.

We currently have a full-time opening in our Phoenix, AZ office. Our position is for 40 hours per week at $19.75 per hour.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 30 lbs.
• Valid Driver’s License required (Exception: larger metropolitan areas)
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!