Administrative Assistant/Receptionist

Hire Options, Inc.; Los Angeles (CA); On-site; USD 60,000 - 65,000; Full time

Job summary

Hire Options Inc. is seeking an Administrative Assistant/Receptionist to support our Los Angeles office, providing front desk coverage, mail handling, package distribution, and general office operations.

The ideal candidate holds a bachelor’s degree, 3+ years of administrative experience (finance/investment or corporate environments preferred), and strong Microsoft Office proficiency. Business management experience is a huge plus, with attention to accuracy and courteous client service.

Qualifications

• Bachelor’s degree required.
• 3+ years of administrative or office support experience in finance, investment management or corporate environment.
• Proficiency with Microsoft Office is a must.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Provide front desk support, including greeting visitors and managing incoming calls.
• Receive, track, and distribute packages; coordinate shipments via major carriers.
• Maintain office supplies and assist with inventory and distribution.
• Keep the office environment clean, organized, and welcoming.
• Coordinate meeting logistics and room setup.

Skills

Front desk etiquette

Customer service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Business management firm is seeking an Administrative Assistant/Receptionist to join their Los Angeles office.

Responsibilities

• Sort, scan, and distribute incoming mail
• Provide front desk support, including greeting visitors and managing incoming calls
• Receive, track, and distribute packages
• Coordinate outgoing shipments via FedEx, UPS, USPS, messenger, and other carriers
• Maintain office supplies and assist with inventory and distribution
• Maintain a clean, organized, and welcoming office environment
• Coordinate meeting logistics and room setup
• Place and coordinate office lunch orders as requested
• Maintain and update client and employee database records
• Assist with additional administrative projects and duties as needed

Qualifications

• Bachelor's degree
• At least 3+ years of administrative or office support experience within finance, investment management or corporate environment required
• Business management experience a huge plus
• Proficiency with Microsoft Office a must

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Salary Range: $60-65K