Office Manager/Executive Assistant

Hire Options, Inc.; Los Angeles (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Hire Options Inc. is seeking an Office Manager/Executive Assistant to support the President in our Los Angeles office.

The role requires four in-office days per week with Fridays flexible/remote, and involves handling scheduling, correspondence, HR-related tasks, and creating polished presentations. The ideal candidate will have a Bachelor's degree, 7+ years of relevant experience in finance, corporate, or legal services, and strong skills in Excel, PowerPoint, and Adobe.

Qualifications

• Bachelor's degree required.
• 7+ years of administrative office experience in finance, corporate or legal services.
• Significant experience in an Executive Assistant, Office Manager, Administrative, Operations, or similar professional services role.
• Proficiency in Microsoft Excel and PowerPoint; Adobe experience strongly preferred.
• Must be comfortable working four days per week in the office, with Fridays flexible/remote.

Responsibilities

• Provide administrative and executive support to the President, including scheduling, correspondence, phones, filing, and general assistance.
• Serve as the primary point of contact for office operations, including building management, vendors, supplies, maintenance, and office organization.
• Coordinate office needs such as catering, lunches, supplies, mail, and general administrative services.
• Work closely with the firm’s HR team on employee paperwork, benefits, and other HR-related administrative matters.
• Prepare, format, and edit presentations, reports, spreadsheets, and other business documents using Excel and PowerPoint; Adobe experience is a plus.
• Assist with operational and financial administrative tasks.
• Answer phones, coordinate meetings, manage correspondence, and provide general administrative support as needed.
• Take ownership of miscellaneous projects and tasks across the office — willingness to do a little of everything is essential.
• Help maintain a professional, organized, and well-functioning office environment.
• Occasionally monitor email and phone over weekends in case an urgent office matter arises.

Skills

Executive support

Office management

Administrative experience

Microsoft Excel

PowerPoint

Adobe

Education

Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Adobe Creative Suite

Job description

Finance company is seeking a Office Manager/Executive Assistant to join their Los Angeles office.

Responsibilities

• Provide administrative and executive support to the President, including scheduling, correspondence, phones, filing, and general assistance
• Serve as the primary point of contact for office operations, including building management, vendors, supplies, maintenance, and office organization
• Coordinate office needs such as catering, lunches, supplies, mail, and general administrative services
• Work closely with the firm’s HR team on employee paperwork, benefits, and other HR-related administrative matters
• Prepare, format, and edit presentations, reports, spreadsheets, and other business documents using Excel and PowerPoint; Adobe experience is a plus
• Assist with operational and financial administrative tasks
• Answer phones, coordinate meetings, manage correspondence, and provide general administrative support as needed
• Take ownership of miscellaneous projects and tasks across the office — willingness to do a little of everything is essential
• Help maintain a professional, organized, and well-functioning office environment
• Occasionally monitor email and phone over weekends in case an urgent office matter arises

Qualifications

• Bachelor's degree
• At least 7+ years of administrative office experience in finance, corporate or legal services required
• Significant experience in an Executive Assistant, Office Manager, Administrative, Operations, or similar professional services role
• Proficiency in Microsoft Excel and PowerPoint; Adobe experience strongly preferred
• Must be comfortable working four days per week in the office, with Fridays flexible/remote

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Salary Range: $80-100K