Administrative Assistant - PT

Wood Automotive Group; Newport (RI); On-site; USD 25,000 - 34,000; Part time

Job summary

Wood Automotive Group in the United States is seeking a Part-Time Administrative Assistant to support the Executive Assistant and executive team with daily office operations. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently.

Required is at least five years of administrative experience, with strong communication skills and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Experience booking travel and coordinating logistics.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) or similar tools.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Coordinate and book domestic and international flights, hotels, and transportation for employees as needed.
• Maintain the phone lists and vehicle tracking.
• Provide general administrative support such as document preparation and scheduling.
• Answer and direct phone calls, emails, and other correspondence.
• Order office, kitchen, and bathroom supplies and coordinate with vendors as needed.
• Assist with coordinating meetings (Food orders, room bookings, necessary AV equipment).
• Assist with event planning and ticket managing.
• Acting as a back-up to the Executive Assistant.
• Other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office

Attention to detail

Multitasking

Professional demeanor

Discretion with confidential info

Tools

Outlook

Word

Excel

Job description

The Wood Automotive Group is looking for a Part-Time Administrative Assistant to join our Head Office team!

We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support the Executive Assistant as well as the Executive team with daily office operations. The ideal candidate is proactive, reliable, and able to manage multiple tasks efficiently.

The ideal candidate will have at least five years’ administrative experience with strong communication skills, and the ability to prioritize and adapt when handling multiple tasks. Superior organization and a strong background in Microsoft Office Suite are also required.

Required schedule: (Monday/Wednesday/Thursday - 8:30am – 5:00pm)

Key Responsibilities

• Coordinate and book domestic and international flights, hotels, and transportation for employees as needed
• Maintaining the phone lists and vehicle tracking
• Provide general administrative support such as document preparation and scheduling
• Answer and direct phone calls, emails, and other correspondence
• Order office, kitchen, and bathroom supplies and coordinate with vendors as needed
• Assist with coordinating meetings (Food orders, room bookings, necessary AV equipment)
• Assist with event planning and ticket managing
• Acting as a back-up to the Executive Assistant
• Other duties as assigned

*This list is not necessarily an exhaustive description of the duties and responsibilities associated with the job. Other duties or responsibilities may be required, as per Management discretion*

Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Experience booking travel and coordinating logistics
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel) or similar tools
• Ability to handle sensitive information with confidentiality

Skills & Competencies

• Attention to detail
• Multitasking and prioritization
• Problem-solving skills
• Professional demeanor

Requirements:

• Valid AB driver’s license and a clean driver’s abstract

Our unique culture:

Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as: the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

*We thank all candidates for their interest. Only those selected for interviews will be contacted.*