Part-Time Executive Admin & Travel Coordinator

Wood Automotive Group; Newport (RI); On-site; USD 25,000 - 34,000; Part time

Job summary

Wood Automotive Group in the United States is seeking a Part-Time Administrative Assistant to support the Executive Assistant and executive team with daily office operations. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently.

Required is at least five years of administrative experience, with strong communication skills and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Experience booking travel and coordinating logistics.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) or similar tools.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Coordinate and book domestic and international flights, hotels, and transportation for employees as needed.
• Maintain the phone lists and vehicle tracking.
• Provide general administrative support such as document preparation and scheduling.
• Answer and direct phone calls, emails, and other correspondence.
• Order office, kitchen, and bathroom supplies and coordinate with vendors as needed.
• Assist with coordinating meetings (Food orders, room bookings, necessary AV equipment).
• Assist with event planning and ticket managing.
• Acting as a back-up to the Executive Assistant.
• Other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office

Attention to detail

Multitasking

Professional demeanor

Discretion with confidential info

Tools

Outlook

Word

Excel

Job description

Wood Automotive Group in the United States is seeking a Part-Time Administrative Assistant to support the Executive Assistant and executive team with daily office operations. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently.

Required is at least five years of administrative experience, with strong communication skills and proficiency in Microsoft Office Suite.