Part time Sales Administrative Assistant

Tom Wood Lexus; Indianapolis (IN); On-site; USD 19,286 - 24,796; Part time

Job summary

Tom Wood Lexus is seeking a highly organized Sales Administrative Assistant to support the sales team with data management, order processing, and daily administrative tasks. This part-time role focuses on breaking down deals, processing vehicle orders and deposits, and maintaining CRM accuracy to help sales managers operate efficiently.

The ideal candidate will have 1–2 years of administrative or sales-support experience, strong Excel/Word skills, and excellent written and verbal communication.

Qualifications

• Minimum 1–2 years in administrative functions, customer service or sales support.
• Proficient in Microsoft Excel and Word; familiar with CRM software such as Vin Solutions.
• Excellent writing and speaking skills.

Responsibilities

• Break deals down: verify documents and prepare for funding.
• CRM management: update customer records; run weekly CRM/DMS match reports.
• Warranty cancellations/processing: assist with cancellations and refunds and note in CRM.
• Deposits: process vehicle deposits and update CRM/status in software.

Skills

Data management

Order processing

CRM management

Effective communication

Organization

Education

Technical high school diploma or technologist in administration/marketing

Tools

Vin Solutions

Dealership software

Job description

Tom Wood Lexus is looking for a sales administrative assistant provides crucial operational support to the sales team, handling data management, order processing, and support to the sales managers with daily administrative tasks. This will be a part time position.

Role Summary

We are looking for an organized and detail‑orientated Sales Administrative Assistant to join our team. In this role, you will be responsible for breaking down deals, processing vehicle orders and deposits, keeping the CRM system up to date with CRM / DMS match reports, and serving as a key point of contact assisting the sales managers with daily administrative tasks.

Key Responsibilities

• Break Deals down : Receive, verify, and ensure all documents pertaining to a vehicle deal are accurate and there are no missing documents before sending for funding.
• CRM Management : Update and keep up‑to‑date customer records when a deposit is placed and when a vehicle is sold. Running a weekly CRM/DMS match report to ensure all data is correct in the system.
• Warranty Cancellations/ Processing : Assist with canceling warranties / refunds and notating in the CRM.
• Deposits: Process vehicle Deposits and update CRM system and software programs to reflect the deposit status

Requirements and Qualifications

• Minimum education : Technical high school diploma or technologist in administration, marketing or related areas (desirable incomplete or ongoing university degree).
• Previous experience : Minimum 1 or 2 years of experience in administrative functions, customer service or sales support.
• Technical skills : Intermediate proficiency in office tools (Microsoft Excel, Word) and familiarity with CRM software such as Vin Solutions or other dealership software.
• Effective communication : Excellent writing and speaking skills.
• Organization : Proven ability to prioritize multiple simultaneous tasks in a dynamic, results‑oriented environment.

Benefits and Schedule

• Type of contract : Part Time
• Schedule : Monday-Wednesday 8-6pm, Thursday-Saturday 8-6pm
• Compensation package : Competitive base salary, opportunity to grow / learn the automotive business

Employment Requirements

All offers are contingent upon passing a background check, motor vehicle record review, social security verification, and drug screening. Tom Wood Group is an Equal Opportunity Employer.