Payroll Specialist

Wood Automotive Group; Newport (RI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Exceptional benefits package

Pension Plan with employer contributes

Employee Assistance Program

Corporate fitness perks

Group social events

Job summary

The Wood Automotive Group is seeking a Payroll Specialist to join our Payroll department at Head Office. This role focuses on accurate semi-monthly payroll processing, payroll records administration, benefit and pension plan management, and timely reporting.

You will handle confidential information and support year-end processes with T4s and ROEs. Reporting to the Payroll Manager, you will liaise with employees and management, ensure deadlines are met, and maintain payroll systems such as

Qualifications

• 3-5 years payroll experience in a multi-location or high-volume environment.
• Knowledge of payroll principles, practices, and applicable payroll legislation.
• Experience with semi-monthly payroll and payroll reconciliations.
• Year-end payroll processes including T4 and ROEs.
• Experience with PBS Systems/Clarity or similar payroll/accounting systems is an asset.
• Strong proficiency in Microsoft Excel.

Responsibilities

• Process and reconcile semi-monthly payroll accurately and within established deadlines.
• Maintain employee payroll records including new hires, terminations, leaves of absence, benefit deductions, garnishments, and other personnel changes.
• Administer employee benefits and pension plans, including enrolments, changes, and inquiries.
• Prepare cheque requisitions and journal entries as required.
• Prepare and distribute timely and accurate payroll reports.
• Respond to payroll-related questions and resolve discrepancies for employees and management.
• Enter and maintain employee information in PBS Systems/Clarity and related accounting/payroll systems.
• Complete Records of Employment (ROEs) as required.
• Maintain confidentiality of employee, payroll and financial information.

Skills

Payroll knowledge

Confidentiality

Excel

Attention to detail

Organizational skills

Communication skills

Tools

PBS Systems/Clarity

Job description

The Wood Automotive Group, one of Alberta's largest automobile retailers for over 40 years, is offering an exciting opportunity for a Payroll Specialist to join our Payroll department at Head Office.

The Wood team believes that its people are its greatest asset. We provide our employees with competitive salaries and careers that grow with them. As a group with 8 dealerships, a collision repair centre and an online pre-owned sales lot, we believe our success and growth is built on the drive and dedication of our people. If you’ve got what it takes to be a natural leader, trainer and coach with a proven track record in the automotive industry then this is your opportunity to join us.

We are seeking an experienced and detail-oriented Payroll Specialist with a strong understanding of payroll principles, practices, and legislation. The successful candidate will be highly organized, accurate, and comfortable working with confidential employee information while managing multiple priorities and deadlines.

RESPONSIBILITIES

Reporting to the Payroll Manager, the Payroll Specialist is responsible for supporting the accurate and timely processing, administration, and reconciliation of semi-monthly payroll.

Key responsibilities include, but are not limited to:

• Process and reconcile semi-monthly payroll accurately and within established deadlines.
• Maintain employee payroll records, including new hires, terminations, leaves of absence, benefit deductions, garnishments, and other personnel changes.
• Administer employee benefits and pension plans, including enrolments, changes, and employee inquiries.
• Prepare cheque requisitions and journal entries as required.
• Prepare and distribute timely and accurate payroll reports.
• Serve as a payroll resource for employees and management, responding to payroll-related questions and resolving discrepancies.
• Enter and maintain employee information and changes within PBS Systems/Clarity and applicable accounting and payroll systems.
• Complete and submit Records of Employment (ROEs) as required.
• Prepare confirmation of employment and income verification letters upon request.
• Maintain and administer annual vacation and special leave records and programs.
• Process applicable government remittances and ensure required deadlines are met.
• Complete payroll-related account reconciliations and investigate discrepancies as required.
• Year-end payroll processes, including T4 and T2200 preparation and processing.
• Maintain accurate and complete employee files, ensuring documentation is appropriately organized, coded, filed, and retained.
• Ensure terminated employee files and documentation are completed and maintained appropriately.
• Assist with documenting, reviewing, and maintaining payroll procedures to support consistency and accuracy.
• Maintain a high level of confidentiality when handling employee, payroll, and financial information.
• Perform other payroll and administrative duties as required.

QUALIFICATIONS

• Previous payroll experience (3-5 years experience), preferably in a multi-location or high-volume environment.
• Strong knowledge of payroll principles, practices, and applicable payroll legislation.
• Experience processing semi-monthly payroll and completing payroll reconciliations.
• Knowledge of payroll year-end processes, including T4s and ROEs.
• Experience administering employee benefits and pension plans is considered an asset.
• Experience with PBS Systems/Clarity or similar payroll/accounting systems is considered an asset.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational and time-management skills with the ability to meet strict deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information with discretion and professionalism.
• Strong proficiency in Microsoft Office, particularly Excel.
• Payroll Compliance Professional (PCP) designation, is considered an asset.

Some of the rewards of joining our team:

• Exceptional benefits package
• Pension Plan with employer contributions – free money!
• Employee Assistance Program including Financial Advisory Services, Nutritional Counselling, Legal Advisory Services, Counselling Services, fitness program, and more!
• Corporate rates at YMCA and Goodlife Fitness
• Group social events and company perks

Are you the kind of person who wants to make a difference in their community and build a solid career with a growing organization? Consider joining Wood Automotive Group! For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing, and quality products. Committed to education and community, we are proud sponsors of many organizations such as the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

We thank all candidates for their interest. Only those selected for interviews will be contacted.