Administrative / Production Assistant

Beyond Relations, LLC; Los Angeles (CA); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Beyond Relations LLC is seeking an Administrative / Production Assistant to support the Production team, talent and writers with scheduling, time management and communications.

The role emphasizes detail‑oriented, organized individuals who can manage multiple tasks and assist with meetings, flyers and materials for site operations. Monday, Wednesday and Friday shifts apply, with possible overtime as needed.

Qualifications

• Minimum 2 years of administrative/office experience.
• Proficient in Microsoft Office programs (Outlook, Word, Excel).
• HS degree minimum; bilingual a plus.

Responsibilities

• Assist with production/customer service tasks.
• Input notes/numbers into Excel or other programs.
• Support plant leader and HR on admin tasks and coordination.
• Update PPT and organize information for meetings/training.
• Record meeting notes for committees/departments.
• Create site flyers/communication for engagement and safety.
• Distribute supplies and track timelines.
• Check-in visitors/vendors and direct to departments.
• Prepare sales packets; verify accuracy with closer.
• Organize packets and upload to Dropbox; distribute hard copies.
• Schedule: Mon/Wed/Fri, day shifts; OT as needed.

Skills

Admin experience

Microsoft Office

Computer-savvy

Graphic design (basic)

Automotive industry knowledge (plus)

Bilingual (plus)

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Position: Administrative / Production Assistant

Type: Paid

Status: Opened

Beyond Relations and Elite AV are seeking for an Administrative / Production Assistant who is professional in demeanor, appearance, speech and attitude. The ideal candidate will be extremely detail oriented, organized, and able to prioritize tasks. Candidates must also practice excellent time management and work ethic.

The Administrative / Production Assistant supports the Production team, talent and writers with schedule, time management, communication and overall support.

Responsibilities

Assist with production/customer service tasks

Receive written notes/numbers and input/organize on an excel spreadsheet or other applicable programs

Support plant leader and safety/human resources on a variety of administrative tasks/projects (coordination of activities, meetings, schedules, forms, notes, etc)

Assist / coordinate meeting, training (ability to update PPT, information, pictures, etc)

Participate and take meeting notes for various committee/department meetings

Create flyers/communication for site posting (employee engagement, anniversaries, safety, operations related, etc.)

Coordinate / distribute supplies as needed; assist with tracking timelines/deadlines

Support check-in visitors/vendors and direct them to appropriate department

Additional duties as needed

Create sales packets for each deal sold

Check for accuracy on each part of the sales packet and obtain approval from the closer of that deal

Organize packets and distribute the hard copy to the Production Manager, and upload electronic version to the Production Dropbox folder

Schedule: Monday, Wednesday, Friday (day schedule); must be flexible to work OT as needed

Qualifications

Minimum 2 years of administrative/office experience

Computer savvy

Proficient in Microsoft Office programs (Outlook, Word, Excel)

Knowledge of basic graphic design a plus but not required

Knowledge of the automotive industry a plus but not required

Eligible to work in the Untied States

HS degree minimum. Bilingual a plus