Executive Assistant

Young Automotive Group Headquarters; Layton (UT); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401k Retirement Plan

Health Insurance

Dental Insurance

Life Insurance

Disability Benefits

Paid Time Off

Job summary

Young Automotive Group Headquarters is seeking an Executive Assistant to provide high-level administrative support to the executives and senior management. This role handles calendars, meetings, travel, and confidential information, ensuring streamlined operations and effective communication across the organization.

The successful candidate will manage multiple priorities in a fast-paced environment, collaborate with internal and external stakeholders, and contribute to overall business

Qualifications

• Bachelor’s degree preferred or equivalent experience in business administration or related field.
• Minimum of 2 years of experience as an Executive Assistant/Administrative Assistant or similar role.
• Excellent verbal and written communication skills.
• Ability to manage confidential information with discretion.
• Proficient in scheduling, travel planning, and meeting coordination.

Responsibilities

• Manage executive calendars/ schedule meetings/ appointments and travel arrangements
• Prioritize daily activities and ensure the executive is prepared for meetings and engagements
• Coordinate with internal and external stakeholders to schedule and confirm appointments
• Screen and direct incoming calls/emails and other correspondence
• Organize and coordinate meetings/events and conferences (including logistics and agenda preparation)
• Prepare presentations and materials for meetings and engagements
• Arrange domestic and international travel (including booking flights/accommodations and transportation)
• Maintain and organize files/records/documents and ensuring they are easily accessible and up-to-date
• Handle sensitive and confidential information with discretion and professionalism
• Assist in preparing reports/proposals and other documents as needed
• Assist with specific projects as assigned/ensuring deadlines and deliverables are met
• Handle day-to-day administrative tasks such as ordering supplies/processing invoices and managing office operations
• Provide general administrative support to other departments or teams as needed

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office / Google Workspace

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

The Young Automotive Group is Growing Again!

The Young Automotive Group is one of the largest Automotive Companies in the State! With 30+ Dealerships spanning Northern Utah, Idaho, and Montana we are growing and have no plans of stopping! Our Key Leaders are Looking for an “Executive Assistant\" to aide in their Daily Functions to help their tasks and responsibilities be more streamlined and process driven. The “Executive Assistant” provides high-level administrative support to executives and senior management to ensure the smooth and efficient operation of the organization. This role involves managing schedules, coordinating meetings, handling confidential information, and supporting key business operations. Come join us as one of Utah's Fastest Growing and Top Companies To Work For!

Benefits:

• 401k Retirement Plan
• Health Insurance
• Dental Insurance
• Life Insurance
• Disability Benefits
• Paid Time Off (Up to 3 weeks per year)

Responsibilities:

• Manage executive calendars/ schedule meetings/ appointments and travel arrangements
• Prioritize daily activities and ensure the executive is prepared for meetings and engagements
• Coordinate with internal and external stakeholders to schedule and confirm appointments
• Screen and direct incoming calls/emails and other correspondence
• Organize and coordinate meetings/events and conferences (including logistics and agenda preparation)
• Prepare presentations and materials for meetings and engagements
• Arrange domestic and international travel (including booking flights/accommodations and transportation)
• Maintain and organize files/records/documents and ensuring they are easily accessible and up-to-date
• Handle sensitive and confidential information with discretion and professionalism
• Assist in preparing reports/proposals and other documents as needed
• Assist with specific projects as assigned/ensuring deadlines and deliverables are met
• Handle day-to-day administrative tasks such as ordering supplies/processing invoices and managing office operations
• Provide general administrative support to other departments or teams as needed

Qualifications:

• A Bachelor’s degree or equivalent experience in business administration or related field is preferred
• Minimum of 2 years of experience as an Executive Assistant/Administrative Assistant or similar role
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word/Excel/PowerPoint/Outlook) and/or Google Workspace
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills and the ability to interact effectively with senior management/staff and external stakeholders
• Ability to work independently and with minimal supervision
• High degree of professionalism and ability to maintain confidentiality
• Flexibility and adaptability to changing tasks and priorities
• A proactive attitude and ability to anticipate the needs of executives
• Strong problem-solving abilities and ability to make decisions in a fast-paced environment.

Young Automotive Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.