Administrative Assistant: Project Docs & Office Support

Engineering Consulting Services; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Engineering Consulting Services is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams in Tampa. The role includes processing, organizing, and distributing project and business documents while maintaining accurate records.

You will support daily office operations, handle communications, and assist with reports and deliverables. The ideal candidate has a high school diploma, strong organizational skills, and proficiency

Qualifications

• 0 years of related experience
• High school diploma or GED required
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet established deadlines
• Effective written and verbal communication skills
• Ability to accurately process and maintain documentation and records
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provides clerical and administrative support to office personnel and project teams
• Processes and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management
• Registers projects, proposals, and related records within company systems
• Creates and maintains project, client, and administrative files
• Organizes and maintains electronic and physical records per procedures
• Assists with preparation, assembly, binding, and distribution of reports and deliverables
• Formats, scans, uploads, and archives documentation
• Answers telephone calls and directs inquiries accordingly
• Supports mail distribution and routine office operations
• Provides backup support during absences, training, meetings, and high workload
• Maintains confidentiality of information
• Maintains organized office records and systems
• Supports continuous improvement of processes and workflow
• Performs other duties as assigned

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Customer service

Teamwork

Discretion/Confidentiality

Time management

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Engineering Consulting Services is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams in Tampa. The role includes processing, organizing, and distributing project and business documents while maintaining accurate records.

You will support daily office operations, handle communications, and assist with reports and deliverables. The ideal candidate has a high school diploma, strong organizational skills, and proficiency