Project Documentation & Admin Specialist

ECS Florida, LLC; Florida; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Employee-owned

Equal Opportunity Employer

Job summary

ECS Florida, LLC is seeking an Administrative Assistant to support office personnel and project teams in Florida. The role includes clerical tasks, document processing, and file management to ensure efficient office operations.

The position requires a high school diploma or GED, strong MS Office skills, and the ability to work independently or as part of a team while maintaining confidentiality and accuracy in records.

Qualifications

• High school diploma or GED required.
• 0 years of related experience required.
• Valid driver's license if driving for ECS subsidiary.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication.
• Ability to learn company systems and procedures.
• Team player with customer service focus.

Responsibilities

• Provides administrative and clerical support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records in accordance with company procedures.
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables.
• Formats, scans, uploads, and archives project and business documentation.
• Assists with answering telephone calls and directing inquiries appropriately.
• Supports incoming and outgoing mail distribution and other routine office operations.
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload.
• Maintains confidentiality of company, project, employee, and client information.
• Assists with maintaining organized office records and administrative systems.
• Supports continuous improvement of administrative processes and workflow efficiency.
• Performs other duties as assigned.

Skills

MS Office

Organizational skills

Attention to detail

Multitasking

Communication skills

Learning agility

Team player

Customer service

Confidentiality

Deadline orientation

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

ECS Florida, LLC is seeking an Administrative Assistant to support office personnel and project teams in Florida. The role includes clerical tasks, document processing, and file management to ensure efficient office operations.

The position requires a high school diploma or GED, strong MS Office skills, and the ability to work independently or as part of a team while maintaining confidentiality and accuracy in records.