Engineering Administrative Assistant — Fast-Paced Office Support

Stonefield-Engineering-; Tampa (FL); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Fitness membership

Pet insurance

401(k) plan

Company match

Referral bonus

Generous PTO

Company events

Job summary

Stonefield Engineering & Design, a full-service professional engineering firm in Tampa, seeks an Administrative Assistant for a fast-paced environment. You will be the central point of contact for clients, agencies and subcontractors, handling correspondence, scheduling, and office operations while supporting billing and HR tasks.

The role requires a Bachelor's degree preference and 1–3 years of admin experience, with strong MS Word/Outlook/Excel/PowerPoint and excellent organizational skills.

Qualifications

• Bachelor's degree preferred; 1-3 years of administrative experience preferred.
• 1-3 years of administrative experience; fast-paced environment.
• Excellent computer skills including Word/Outlook/Excel/PowerPoint.
• Strong organizational, problem solving and interpersonal skills.
• Ability to manage multiple deadlines and priorities; tact and diplomacy.

Responsibilities

• Serve as a key point of contact for clients, reviews with agencies and subcontractors.
• Welcome/receive visitors, recruits, and clients upon arrival.
• Collaborate with team members across projects.
• Maintain office efficiency and manage equipment and supplies.
• Prepare/draft correspondence and reports, memos, and technical documents.
• Receive and file incoming letters, documents and emails.
• Assist with billing administration and HR tasks.
• Coordinate meetings and manage various spreadsheets and reports.

Skills

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Organizational skills

Problem solving

Interpersonal skills

Attention to detail

Deadline management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Electronic communications tools

Job description

Stonefield Engineering & Design, a full-service professional engineering firm in Tampa, seeks an Administrative Assistant for a fast-paced environment. You will be the central point of contact for clients, agencies and subcontractors, handling correspondence, scheduling, and office operations while supporting billing and HR tasks.

The role requires a Bachelor's degree preference and 1–3 years of admin experience, with strong MS Word/Outlook/Excel/PowerPoint and excellent organizational skills.