Project Documentation & Office Support Specialist

Engineering Consulting Service; Fayetteville (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

ECS Group of Companies in Fayetteville, NC seeks an Administrative Assistant to provide clerical and document management support to project teams and office staff.

You will prepare, format, and distribute project documents, maintain records, answer calls, process mail, and help keep workflows efficient in a fast-paced environment.

No prior experience required; a high school diploma is required, and proficiency with Microsoft Office is expected.

Qualifications

• 0 years of related experience.
• High school diploma or GED required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to learn company systems and procedures.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to prioritize workload in a fast-paced environment.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Provides administrative and clerical support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records in accordance with company procedures.
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables.
• Formats, scans, uploads, and archives project and business documentation.
• Assists with answering telephone calls and directing inquiries appropriately.
• Supports incoming and outgoing mail distribution and other routine office operations.
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload.
• Maintains confidentiality of company, project, employee, and client information.
• Assists with maintaining organized office records and administrative systems.
• Supports continuous improvement of administrative processes and workflow efficiency.
• Performs other duties as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

ECS Group of Companies in Fayetteville, NC seeks an Administrative Assistant to provide clerical and document management support to project teams and office staff.

You will prepare, format, and distribute project documents, maintain records, answer calls, process mail, and help keep workflows efficient in a fast-paced environment.

No prior experience required; a high school diploma is required, and proficiency with Microsoft Office is expected.