Administrative Assistant - Document & Office Support

ECS Southeast, LLP; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

ECS Southeast, LLP in Mobile, AL is seeking an Administrative Assistant to provide clerical, document management, and general office support to project teams and office staff. The role involves processing, organizing, distributing business documents, and maintaining records in line with company procedures.

Candidates should be detail-oriented with proficiency in Microsoft Office, strong organizational and communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• 0 years of related experience
• High school diploma or GED required
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet established deadlines
• Effective written and verbal communication skills
• Ability to accurately process and maintain documentation and records
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provides administrative and clerical support to office personnel and project teams
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related business records within company systems
• Creates and maintains project, client, and administrative files and folders
• Organizes, files, and maintains electronic and physical records in accordance with company procedures
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
• Formats, scans, uploads, and archives project and business documentation
• Assists with answering telephone calls and directing inquiries appropriately
• Supports incoming and outgoing mail distribution and other routine office operations
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintains confidentiality of company, project, employee, and client information
• Assists with maintaining organized office records and administrative systems
• Supports continuous improvement of administrative processes and workflow efficiency
• Performs other duties as assigned

Skills

Microsoft Office

Organizational skills

Multitasking

Communication

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

ECS Southeast, LLP in Mobile, AL is seeking an Administrative Assistant to provide clerical, document management, and general office support to project teams and office staff. The role involves processing, organizing, distributing business documents, and maintaining records in line with company procedures.

Candidates should be detail-oriented with proficiency in Microsoft Office, strong organizational and communication skills, and the ability to manage multiple tasks in a fast-paced environment.