Administrative Assistant — Payroll, Budgets & Scheduling

WVUH West Virginia University Hospitals; United States; On-site; USD 25,000 - 36,000; Full time

Job summary

WVU Medicine is seeking an administrative assistant to support the department and leadership across a wide range of office procedures. The role includes payroll coordination, travel planning, budget reconciliation, and maintaining calendars.

Responsibilities cover preparing correspondence, updating policies, managing inventory, and ensuring timely communications. The position requires strong multitasking and proficiency with Microsoft Office tools in a standard university-affiliated health

Qualifications

• High school diploma or equivalent.
• Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.

Responsibilities

• Coordinate activities involved in preparing department correspondence for timely, accurate communications.
• Reconcile monthly budget with analysis reports; process invoices, purchase orders, requisitions, quotes, and expenses with AP and Accounting.
• Update Policies & Procedures annually and maintain departmental information.
• Assist employees with forms and information updates.
• Screen calls and visitors to maintain professional departmental communications.
• Maintain office supply inventory at proper levels.
• Schedule and coordinate conference rooms, meetings, agendas, and minutes; manage calendars.
• Serve as Payroll representative coordinating payroll and leave reports.
• Arrange travel considering timelines and approvals.

Skills

Typing 35 wpm

Microsoft Office

Excel

Other systems

Education

High school diploma or equivalent

Job description

WVU Medicine is seeking an administrative assistant to support the department and leadership across a wide range of office procedures. The role includes payroll coordination, travel planning, budget reconciliation, and maintaining calendars.

Responsibilities cover preparing correspondence, updating policies, managing inventory, and ensuring timely communications. The position requires strong multitasking and proficiency with Microsoft Office tools in a standard university-affiliated health