Administrative Assistant - Onsite Admin & Data

Ultimate Staffing; Huntington Beach (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Ultimate Staffing in Huntington Beach, CA seeks an Administrative Assistant to provide professional customer service by phone and email, greet visitors, and support general office operations onsite. You will maintain records, enter data into databases and ERP systems, and assist with purchasing, shipping docs, and reports in a fast-paced environment.

The role emphasizes accuracy, organization, and independent work across manufacturing/distribution settings, with a pay range of $21.00–$23.00 per

Qualifications

• Experience in Administrative/Office roles.
• Strong computer skills including Outlook, Word, and Excel.
• Accurate data entry and recordkeeping skills.
• Experience in manufacturing, production, or distribution environment is a plus.

Responsibilities

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up.
• Assist with shipping and receiving documentation, including packing slips and related records.
• Prepare reports, meeting notes, schedules, and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Skills

Data entry

Outlook

Excel

Word

Organization

Time management

Independent work

Tools

ERP system

Job description

Ultimate Staffing in Huntington Beach, CA seeks an Administrative Assistant to provide professional customer service by phone and email, greet visitors, and support general office operations onsite. You will maintain records, enter data into databases and ERP systems, and assist with purchasing, shipping docs, and reports in a fast-paced environment.

The role emphasizes accuracy, organization, and independent work across manufacturing/distribution settings, with a pay range of $21.00–$23.00 per