Administrative Assistant

Ultimate Staffing; Oceanside (CA); On-site; USD 27,552 - 28,929; Full time

Job summary

Ultimate Staffing seeks an organized Administrative Assistant to ensure smooth office operations in California. Responsibilities include data management, customer service, and assisting with inventory. This entry-level position offers a pay range of $20-$21 per hour, depending on skills and experience.

Qualifications

• Entry-level position requiring strong organizational skills.
• Experience in data management and customer service is preferred.

Responsibilities

• Scanning vendor invoices and organizing files.
• Assisting with Parts Inventory data entry.
• Providing support for answering phones and responding to inquiries.

Skills

Data management

Customer service

Organizational skills

Job description

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.

Responsibilities

1. Scanning of vendor invoices into FileShare
2. Organizing scanned files and performing data entry
3. Assisting with Parts Inventory data entry
4. Providing back-up support for answering phones (4 lines)
5. Responding to sales inquiry emails
6. Greeting customers and vendors in a professional manner
7. Filing all vendor invoices efficiently
8. Ensuring all emails are printed and filed in customer folders
9. Assisting with DMV documentation preparation
10. Helping with the preparation of internal work papers such as Service Estimates and Job Tickets
11. Researching vehicle parts to order
12. Researching and ordering office and shop supplies
13. Setting up vehicle folders for newly purchased cars
14. Organizing vehicle folders for cars sold or service/restoration cars that are complete
15. Maintaining current vehicle folders, titles, and consignment agreements
16. Purging vendor folders at the end of the year and setting up new ones for the new year

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Administrative and Support Services

Note: The pay range is $20.00/hr - $21.00/hr, and actual pay will be based on skills and experience.