Dynamic Administrative Assistant (Office & Scheduling)

Ultimate Staffing; Los Angeles (CA); On-site; USD 24,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Office Assistant to provide essential administrative support in Woodland Hills, California. The role involves handling inquiries, routing calls, and assisting visitors in a courteous, professional manner.

You will maintain organized files, manage mail and documentation, and input data into internal databases, supporting scheduling and meeting coordination while producing documents, spreadsheets and reports using Microsoft Office.

Qualifications

• General administrative support duties including filing, scanning, data entry and document preparation.
• Answer and route calls, assist visitors in a professional manner.
• Maintain organized files and ensure records are accurate and up to date.

Responsibilities

• Process incoming and outgoing mail and documents.
• Enter and update information in internal databases and tracking systems.
• Assist with scheduling, calendars, meetings and departmental administrative needs.
• Prepare correspondence, spreadsheets, reports and other documents using Microsoft Office.

Skills

Phone handling

Data entry

Filing & records

Tools

Microsoft Office

Job description

Ultimate Staffing is seeking an Office Assistant to provide essential administrative support in Woodland Hills, California. The role involves handling inquiries, routing calls, and assisting visitors in a courteous, professional manner.

You will maintain organized files, manage mail and documentation, and input data into internal databases, supporting scheduling and meeting coordination while producing documents, spreadsheets and reports using Microsoft Office.