Property Management Admin Assistant — Office & Tenant Support

ORANGE COUNTY PROPERTY MANAGEMENT I; Huntington Beach (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Medical, vision, dental

Job summary

ORANGE COUNTY PROPERTY MANAGEMENT I is seeking an Administrative Assistant to support our property management team in Huntington Beach. You will assist office staff and property managers, answer calls, handle scheduling, and maintain records with a professional, customer-focused approach.

The role emphasizes strong communication, organization, and attention to detail while delivering exceptional service to tenants, owners, and vendors.

Qualifications

• High school diploma/GED required.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Greet and assist tenants, property owners, vendors, and visitors.
• Schedule and coordinate appointments, meetings, and property inspections.
• Prepare and distribute correspondence, reports, and property notices.
• Maintain organized records of leases, maintenance requests, and other documents.
• Assist property managers with tenant communication and follow-ups.
• Support accounting tasks, such as collecting payments, processing invoices, and data entry.
• Coordinate vendor services and track work orders.
• Assist with resident move-ins, move-outs, and lease renewals.
• Perform general office duties, including filing, scanning, and ordering office supplies.
• Ensure smooth day-to-day office operations and provide administrative support to all departments.

Skills

Time management

Organization

Prioritization

Education

High school diploma / GED

Tools

MS Word

Outlook

PowerPoint

Job description

ORANGE COUNTY PROPERTY MANAGEMENT I is seeking an Administrative Assistant to support our property management team in Huntington Beach. You will assist office staff and property managers, answer calls, handle scheduling, and maintain records with a professional, customer-focused approach.

The role emphasizes strong communication, organization, and attention to detail while delivering exceptional service to tenants, owners, and vendors.