Administrative Assistant

Ultimate Staffing; Huntington Beach (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Ultimate Staffing in Huntington Beach, CA seeks an Administrative Assistant to provide professional customer service by phone and email, greet visitors, and support general office operations onsite. You will maintain records, enter data into databases and ERP systems, and assist with purchasing, shipping docs, and reports in a fast-paced environment.

The role emphasizes accuracy, organization, and independent work across manufacturing/distribution settings, with a pay range of $21.00–$23.00 per

Qualifications

• Experience in Administrative/Office roles.
• Strong computer skills including Outlook, Word, and Excel.
• Accurate data entry and recordkeeping skills.
• Experience in manufacturing, production, or distribution environment is a plus.

Responsibilities

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up.
• Assist with shipping and receiving documentation, including packing slips and related records.
• Prepare reports, meeting notes, schedules, and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Skills

Data entry

Outlook

Excel

Word

Organization

Time management

Independent work

Tools

ERP system

Job description

Huntington Beach, CA | Full-Time | Temp-to-Hire | Onsite

Responsibilities

• Answer phones and provide professional customer service via phone and email
• Greet visitors and assist with general office administration
• Maintain electronic and paper records, files, and documentation
• Enter and update information in databases, spreadsheets, and ERP systems
• Assist with production paperwork and department tracking reports
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up
• Assist with shipping and receiving documentation, including packing slips and related records
• Prepare reports, meeting notes, schedules, and other business documents
• Monitor deadlines and follow up on outstanding items
• Order office supplies and assist with office events and team functions

Qualifications

• Previous experience in an Administrative Assistant, Office Assistant, Customer Service, or Coordinator role
• Strong computer skills, including Microsoft Outlook, Word, and Excel
• Accurate data entry and recordkeeping skills
• Strong organizational and time-management abilities
• Professional verbal and written communication skills
• Ability to prioritize tasks and work independently
• Experience in a manufacturing, production, or distribution environment is a plus
• ERP system experience is preferred but not required

What We're Looking For

• Positive attitude and willingness to learn
• Strong attention to detail
• Dependable attendance and punctuality
• Ability to manage multiple priorities in a fast-paced environment
• Team-oriented mindset with a commitment to quality and accuracy

This job will pay a range of $21.00 - $23.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.