Administrative & Billing Support Specialist

Ultimate Staffing; Anaheim (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Ultimate Staffing in Anaheim, CA is seeking an Administrative and Accounting Support professional to join our office. You will handle general administrative tasks, answer phones, manage correspondence, schedule meetings, and prepare documents while ensuring accuracy and confidentiality.

In addition, you will process invoices, liaise with vendors, and send invoices to clients. The role requires proficiency with Microsoft Office and basic accounting software; strong organizational and

Qualifications

• High school diploma or equivalent; associate's degree or relevant certification preferred.
• Proven experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office and familiarity with accounting software.
• Strong organizational, communication, and confidentiality skills.
• Attention to detail and ability to meet deadlines.

Responsibilities

• Answer phones, manage correspondence, schedule meetings, and handle office supplies.
• Prepare and process documents, reports, and presentations.
• Coordinate travel, meetings, and events as needed.
• Process and review invoices, ensuring accuracy and adherence to company policies.
• Communicate with vendors to resolve billing issues and discrepancies.
• Generate and send out invoices to clients/customers.

Skills

Administrative experience

Organizational skills

Communication skills

Confidentiality

Attention to detail

Education

High school diploma or equivalent

Associate's degree or accounting/business admin certification preferred

Tools

Microsoft Office

Accounting software (e.g., QuickBooks)

Job description

Ultimate Staffing in Anaheim, CA is seeking an Administrative and Accounting Support professional to join our office. You will handle general administrative tasks, answer phones, manage correspondence, schedule meetings, and prepare documents while ensuring accuracy and confidentiality.

In addition, you will process invoices, liaise with vendors, and send invoices to clients. The role requires proficiency with Microsoft Office and basic accounting software; strong organizational and